Operations Coordinator - EDC

Operations Coordinator - EDC

URBAN LEAGUE OF ROCHESTER ECONOMIC DEVELOPMENT

Rochester, NY Job Details Full-time $23.08 - $27.88 an hour 5 hours ago Benefits Opportunities for advancement Qualifications Record keeping Microsoft Excel Microsoft Outlook Expense management Process improvement Executive administrative support Collaborating with government agencies Improving operational efficiency Invoice payment processing Task prioritization Financial record maintenance Vendor relationship management Microsoft Teams Clerical experience Phone call management Document management Escalation handling Procurement management

Full Job Description Description:

Job Status:

Regular Full-Time Reports to:

President & CEO Schedule:

35+ hours a week

Hourly Rate:

$23.08 to $27.88 Job Summary The Operations Coordinator provides administrative and operational support across multiple sites, ensuring smooth day-to-day operations. The ideal candidate thrives in a fast-paced environment, demonstrates discretion and professionalism, and possesses strong organizational and financial skills.

Requirements:

Track, process, and pay invoices and bills on time, including vendor invoices and expense documentation; monitor due dates and prioritize urgent payments. Maintain internal tracking systems and spreadsheets for financials, projects, and compliance documentation; organize documents from Teams, emails, or other sources to ensure accurate and timely updates. Respond to property management requests, insurance-related items, and coordinate site visits or retrieve documents/items from multiple locations as needed. Purchase supplies, liaise with vendors, and maintain professional relationships with external partners; escalate issues when necessary. Coordinate communications with community partners, property managers, residents, and public agencies. Provide administrative support to the CEO, including answering phones, managing emails and correspondence, scheduling meetings, preparing documents, and assisting with general office tasks. Assist with maintaining accurate financial records. Identify process improvements to enhance efficiency, organization, and overall workflow. Perform other duties as assigned. Requirements Associate's degree preferred, but not required. 3+ years of administrative or operational support experience preferred. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) required. Familiarity with HUD, HCR, or affordable housing regulations is a plus. Property management experience is beneficial but not required. Strong organizational, multitasking, and communication skills. High level of discretion, professionalism, and attention to detail. Core Competencies Operational efficiency and follow-through Financial accountability and accuracy Time management and prioritization Professional communication Confidentiality and integrity Ability to work independently and proactively Travel required between sites Work Environment This position operates in a professional office setting supporting a portfolio of HUD and affordable housing properties. Occasional interaction with property sites, community stakeholders, and regulatory partners may be required. Urban League of Rochester is an Equal Opportunity Employer. We provide equal employment and advancement opportunities to all employees and applicants for employment, without regard to race, color, religion, gender identity, age, sex, pregnancy, disability, national origin, sexual orientation, citizenship, veteran status, or any other characteristic protected by law.