Administrative Assistant/ Appointment setter

https://careers.hirebus.com/jobs/2d5ca429-bd10-431e-b011-5c7d1aabe11d True North Painting is seeking a highly organized, tech-savvy, and sales-oriented Administrative Assistant to support our growing residential painting company. We need someone who is dedicated, tech-savvy, interested in operations, sales-focused, and hungry. Willing to take calls after hours. This is not a traditional admin role focused only on paperwork. The most important part of this position is communicating with homeowners, pre-qualifying leads, and setting high-quality estimate appointments that convert into projects. The ideal candidate is comfortable working in a modern digital environment, using tools such as AI assistants (ChatGPT), Google Workspace, CRM systems, Zoom meetings, and cloud-based workflows. You must be confident speaking with clients, guiding conversations professionally, and helping move potential customers toward scheduling consultations. If you enjoy organization and customer interaction — and naturally bring a sales mindset to conversations — this role will be a strong fit. Key Responsibilities Answer and manage inbound calls with professional, courteous service Speak with homeowners to pre-qualify leads and set high-quality estimate appointments Coordinate and maintain production schedules Assist with payroll organization , ensuring accuracy and timeliness Support recruitment efforts by screening calls, posting ads, and organizing interviews Manage email and internal communication , relaying key information to the team Serve as a liaison between clients and project managers Make outbound follow-up calls to support new business Track and document project expenses Maintain and update CRM systems with accurate client data Handle general administrative and office tasks as needed Qualifications Must be located in the United States and authorized to work Must live within 45 minutes of Chesterland, OH Comfortable using Google Workspace, CRM systems, Zoom, and AI tools (ChatGPT) Must have a working webcam for meetings Minimum 1 year of experience in administrative, customer service, appointment-setting, or coordination roles Strong sales mindset and ability to guide client conversations Excellent customer service and communication skills Highly adaptable in a fast-paced environment Coachable and eager to learn new systems and grow Highly reliable with strong follow-through Strong organizational skills and attention to detail Must have a quiet, distraction-free home office , reliable internet, and equipment capable of running Zoom and cloud-based tools Additional Requirements Comfortable taking weekend and after-hours calls as needed Strong phone skills and confidence speaking with customers Must be able to demonstrate home office setup during interview Eager to grow and take on increasing responsibility Preferred / Nice-to-Have Experience in home services or construction industry Valid driver's license and reliable vehicle Prior sales or closing experience Comfortable working in a performance-driven environment Ability to work evenings and weekends as needed Why Join True North Painting Flexible remote work environment with structured systems Clear opportunities for growth into operations or sales leadership A role that directly impacts company growth and customer experience Supportive, forward-thinking team focused on efficiency and innovation Benefits Employee discount Professional development assistance Referral program Application Process Must have a dedicated, distraction-free home office (will be reviewed during interview) Be prepared to explain why you are the right fit for this role Apply today to join a team where your work directly contributes to growth, performance, and customer success.

https:

//careers.hirebus.com/jobs/2d5ca429-bd10-431e-b011-5c7d1aabe11d

Pay:

$30,000.00 - $42,000.00 per year

Benefits:

Employee discount Professional development assistance Referral program Application Question(s): We require you to have a in home office with zero distractions. Are you prepared to show us this office during your interview? Explain why you believe you are the perfect fit to take on this role. must live within 45 minutes of chesterland ohio

Experience:

Administrative:

1 year (Required)

Work Location:

Remote