Administrative Operations Coordinator

Administrative Operations Coordinator Location:

Bend, Oregon (Remote)

Status:

Part-Time (Transitioning to Full-Time July 2024) Role Summary PrideStaff is seeking a detail-oriented Administrative Operations Coordinator to join a remote team in Bend. You will manage data across multiple platforms, coordinate physical logistics, and serve as a primary point of contact for student support. Daily Responsibilities Maintain and update the Master Student Sheet with 100% accuracy. Manage student rescheduling via email and update records accordingly. Create and distribute student certificates upon course completion. Create rosters and cross-check attendance using Zoom participant reports. Perform Litmos entry from orders and provide technical/password support. Process daily orders in QuickBooks and monitor general inquiry emails. Answer phones and forward voicemails to appropriate ALE staff members. Weekly Responsibilities Ship manuals as orders arrive and manage application mailing via UPS. Assemble manual materials into binders to maintain inventory levels. Bi-Weekly & Monthly Responsibilities Clean up subscription accounts with overdue monthly payments. Send Zoom credentials to students for initial and CEU classes (4x/month). Coordinate and send the Mailchimp Registration Update Newsletter. Provide 'Day 1' login assistance for Zoom classes (one Saturday per month). Qualifications & Requirements Proficiency in Microsoft Excel. Experience with or ability to quickly learn QuickBooks, Litmos LMS, and Mailchimp. Strong professional communication skills (written and verbal). High attention to detail and organizational skills. Availability to work one Saturday per month.