Operations Coordinator

Operations Coordinator Origina - 3.8 Plano, TX Job Details Full-time 2 hours ago Benefits AD&D insurance Disability insurance Dental insurance Paid time off 401(k) 4% Match Parental leave Employee assistance program Vision insurance 401(k) matching Qualifications Process improvement Full Job Description About Origina Origina is a rapidly growing global challenger technology company on a mission to stop unnecessary technology change by helping enterprises to extend, protect and enhance their software assets. We believe organisations should be free to run their systems for as long as they choose - without being pushed into costly, unwanted upgrades that don't align with their strategy, so we step in to provide an alternative from the original vendor. We're scaling fast, with a clear path to €0.5 billion in the next five years, and expanding our presence across Europe, the US, and Australia. As a leading force in independent enterprise software support, we help the world's largest organisations take back control of their technology roadmap and unlock genuine commercial freedom. If you're energised by growth, excited by change, and motivated to help customers challenge long-standing industry norms, this is the team to join. At Origina, you'll be part of a bold, fast-moving global business where your impact will be felt immediately. The Role As an Operations Coordinator , you will support the operational, onboarding, and administrative needs of Origina's contracted Software Experts. This role is ideal for someone who is highly organized, detail oriented, and comfortable working in a fast paced, global environment. You will work closely with Recruitment, Finance, and Software Expert Management teams to ensure smooth onboarding, accurate documentation, timely payments, and strong engagement across our U.S. and global vendor community. What You'll Do Onboarding & Compliance Support documentation and onboarding for Software Experts recruitment Ensure all required documentation, training, and system access is completed Experience using background‑screening platforms, coordinate background checks end-to-end (U.S. and global); HireRight experience preferred Ensure compliance with contractual and onboarding requirements Payments & Financial Administration Budgeting and accounts payable activities Coordinate monthly payments for software experts using internal systems Match contract work hours to purchase orders Manage payment related queries via a shared inbox / inbox management Work closely with Finance and liaise with Head Office in Ireland to resolve payment issues Systems & Documentation Own and support improvements in Atlassian Jira related to vendor operations Maintain key documentation such as PSAs, NDAs, and insurance records Manage SharePoint content, documentation, and operational reporting Communication & Engagement Support and organize global Software Expert meetups and communications Coordinate and host regular Office Hours sessions Schedule and support daily recruitment team calls Administer weekly calls for senior engineering teams, including follow up actions About You Minimum 2 years of experience in accounts/finance related administration, or vendor coordination, operations, recruitment coordination. Degree-qualified - in business administration or similar, Business / Business Studies / and Operations Management must have a clear interest in operations, coordination, and process improvement. Hands-on experience supporting payments, invoicing, accounts payable, or financial reconciliation for vendors or contractors Experience managing onboarding, compliance, and contractor documentation Strong organizational skills with a high level of accuracy and attention to financial detail Comfortable working across time zones with globally distributed teams Clear and professional written and verbal communication skills Self‑motivated and driven, with a strong sense of ownership over tasks and outcomes Comfortable taking responsibility for projects from start to finish. Experience using recruitment CRMs and LinkedIn Recruiter Proficient in Microsoft Office, SharePoint, Teams, and collaboration tools To be able to work under pressure and meet financial deadlines. Willingness to work occasional out‑of‑hours when required to support business needs. The successful candidate will be a superb communicator, comfortable online or face-to-face What We Offer Competitive compensation Hybrid and flexible working model Comprehensive Health, Dental, and Vision insurance Short-term Disability and Life / AD&D coverage 22 days PTO , plus additional days with tenure 10 U.S. Federal and Regional holidays Generous maternity and paternity leave 4% 401(k) match $200 annual wellness benefit $1,000 professional development allowance Up to 4 weeks remote work from anywhere per year Paid Volunteer Day Employee Assistance Program Inclusive, fun workplace with regular team events Additional Information Don't worry if you don't meet every requirement. If you feel this role is a good fit, we encourage you to apply. At Origina, culture fit and alignment with our values of Fairness, Trust, Relationships, and Opportunities matter most. Origina is an equal opportunity employer . Employment decisions are made without regard to race, color, religion, national origin, age, sex, gender identity or expression, sexual orientation, disability, veteran status, or any other protected characteristic. By applying, you agree that Origina may process your personal data for recruitment and organizational planning purposes, as outlined in Origina's Candidate Privacy Notice.