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Operations Assistant
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St. Ignatius Orthodox Church
Franklin, TN (In Person)
$45,148 Salary, Part-Time
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Job Description
Operations Assistant St. Ignatius Orthodox Church Franklin, TN Job Details Part-time $18 - $23 an hour 2 days ago Qualifications Visitor query response Accounting systems Correspondence management Confidential information handling Office activity coordination Email customer support Phone communication Writing skills Operations coordination planning Executive administrative support Asana Accurate transaction records management Data summary reports Database management Financial records management Financial record maintenance QuickBooks Online QuickBooks Data entry Invoice data entry Donation tracking Digital project management boards Deposits Managing executive calendars Entry level Office phone management Event logistics coordination Audit support Full Job Description Operations Assistant The Operations Assistant provides direct, hands-on support to the Director of Operations, with a primary focus on financial data entry, bookkeeping coordination, and day-to-day administrative support. This role is essential to maintaining accurate financial records, keeping office operations running smoothly, and freeing the Director of Operations to focus on leadership, planning, and parish-wide initiatives. This is a trust-based role that requires discretion, reliability, and a high degree of follow-through. The ideal candidate is organized, comfortable in a financial support function, and energized by behind-the-scenes operational work. This person should be someone who moves confidently from information to action, brings a steady and calm presence to the office, and thrives in the detail layer—checklists, follow-through, and closing the loop. Key Responsibilities Finance & Bookkeeping Support Enter bills, invoices, and receipts into accounting software accurately and in a timely manner Record deposits and ensure donor records are updated accordingly Maintain organized, complete financial records including receipts and supporting documentation Follow up on missing receipts, approvals, or required documentation Prepare basic financial tracking summaries as requested Support financial controls by maintaining clear, audit-ready records (this role does not include check-signing, payment approval, or payroll) Administrative & Office Operations Serve as a primary point of contact for incoming calls, emails, and office visitors during scheduled hours Manage and respond to the parish office email inbox, routing inquiries and flagging time-sensitive items Coordinate meetings, calendars, reminders, and scheduling for the Director of Operations Track assignments, deadlines, events, and operational follow-through Maintain parish database and assist with general recordkeeping Assist with scheduling vendors, tracking facility-related service requests, and event logistics Provide additional administrative and operational support consistent with the overall scope of the role Qualifications & Skills Ability to manage multiple tasks and follow through reliably without close supervision Clear, professional communication — in person, by phone, and in writing Comfortable with financial data entry, recordkeeping, and basic bookkeeping processes Experience with QuickBooks Online preferred; demonstrated ability to learn new software tools quickly is essential. Familiarity with Asana or similar task management tools a plus. Able to maintain confidentiality and exercise sound judgment, particularly around financial records Enjoys detail-oriented work and takes satisfaction in consistency, completion, and operational support Steady, even-keeled temperament—someone who brings calm and focus rather than absorbing or amplifying stress in the office Orthodox background not required; however, comfort working within a faith community and an understanding of the relational culture of a church environment is important