Academic Scheduling Specialist

Whitworth invites applicants to join the University as the Academic Scheduling Specialist. In this role, you will manage the university's classroom usage, schedule of courses, and ensure they align with Academic Affairs' goals. Facilitate all course scheduling processes and systems, maintain accurate course information, support all student registration processes, and assist with curriculum management and course building. Serves as part of the Office of the University Registrar operations team, which is responsible for course and section record management, including data integrity, reporting, and upholding standard operating procedures. This position will collaborate with academic departments and leaders across campus to create and manage the course schedule.

Academic Scheduling | 40% Manages classroom usage and Schedule of Courses and instructional facilities used for the academic terms of the university. Manages course offerings from time of course approval to placement on the Schedule of Courses, ensuring the integrity of the database. Ensures collection of departmental course schedules and evaluates course times and sizes based on classroom availability. Prepares and maintains a Schedule of Courses for registration. Provides classroom usage patterns and data that supports strategic decision-making on the utilization of instructional facilities. Collaborate on building, maintaining and publishing the university's academic calendars and weekly class schedules Serve as the primary point of contact for academic staff and faculty with questions about course scheduling and classroom usage Provide campus-wide training on course scheduling Work closely with the President's Office and University Events team to manage important campus event space usage and strategic classroom moves Registration | 20% Assists with all Colleagues rules and processes governing registration, waitlists, grading, applications and other student process Builds Directed Study courses and assists with section registration Assists with new student registration processes, collaborating with University Registrar staff and other campus departments Serves as an administrator of the academic modules with Self-Service System Administration & Academic Data | 30% Serves on the Application Development Advisory Board for Academic Affairs Serves as an administrator for the Courseleaf curriculum management system Maintain course proposal information for curriculum committee reviews Build and maintain accurate course information in Colleague. Assist with demographic change processes for the office ensuring university and federal compliance and data integrity Design and manage forms for the office, liaising with Information Systems and the broader campus community providing technical support and training Collaborate with all campus departments and specifically Human Resources, Institutional Advancement and Information Systems to ensure accuracy, consistency and integrity in all constituent data updates, processes and policies Assist with streamlining university registrar operations and data processing Develop and maintain quality control reports for academic scheduling Other | 10% Represent the University Registrar on university committees and teams as assigned Assist with commencement planning and other special projects and events Other duties as assigned A bachelor's degree is preferred. Whitworth considers candidates with a wide range of educational backgrounds. We value the skills and knowledge candidates bring to Whitworth, regardless of the paths they have taken to acquire them. Two years experience in higher education, project management, data entry or related field, or an equivalent level of education and experience. Personal commitment to the Christian faith and integration of faith and learning. Commitment to Whitworth University's educational mission as a Christian liberal arts university. Core Competencies Strong proficiency in data entry and management, with experience using database software. Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively. Strong attention to detail and accuracy in data handling and reporting. Proficient in Microsoft Office Suite, particularly Excel, with the ability to create and manage complex spreadsheets. Strong interpersonal and communication skills, with the ability to train and collaborate with diverse campus departments. Ability to work independently and as part of a team, with a proactive approach to problem-solving. Schedule Full-time (1.0 FTE) | 12 months | 40 hours per week Whitworth office hours are 8 AM to 4:30 PM Monday - Friday Whitworth University is a Christian liberal arts university. Our shared mission is to provide our diverse students with an education of mind and heart, equipping them to honor God, follow Christ, and serve humanity. We seek candidates who are willing to engage with the university's mission and integrate their Christian faith into their work. Interested candidates should submit a cover letter, resume, faith statement, and contact information for at least three professional references. A background check and sexual misconduct check will be required of the successful candidate. Applicants must be legally authorized to work in the United States at the time of hire and maintain valid work authorization throughout the duration of employment, including those on OPT. Whitworth University does not offer visa sponsorship for this position.