School Operations Associate

Description We are looking for a highly organized School Operations Associate to support daily administrative functions at our campus in Milwaukee, Wisconsin. This contract-to-permanent opportunity is ideal for someone who enjoys working in a fast-paced school environment, helping families through the enrollment process, and keeping records and office operations running smoothly. The person in this role will serve as a key point of contact for parents, students, and staff while ensuring accurate documentation and dependable front-office support.

Responsibilities:

• Guide families through registration by preparing enrollment materials, collecting completed documents, and confirming that submissions are accurate and complete.
• Maintain student data within school systems by entering updates, reviewing records for accuracy, and safeguarding confidential information.
• Welcome visitors, answer incoming calls, and route questions to the appropriate team members while providing a welcoming front-desk experience.
• Handle day-to-day administrative support such as filing, scanning, copying, document preparation, and record organization.
• Coordinate meeting schedules, assist with office calendar needs, and help keep essential supplies stocked and accessible.
• Partner with school leadership and administrative staff to track outstanding paperwork and support efficient school operations.
• Respond to parent inquiries with clear, timely communication and help resolve routine concerns related to enrollment and school services.
• Assist with the planning and logistics of school events, family engagement activities, and parent-teacher meetings, ensuring materials and spaces are prepared as needed. Requirements
• At least 2 years of experience in administrative support, office operations, or a similar coordination role.
• Strong verbal and written communication skills with the ability to interact professionally with parents, students, and staff.
• Demonstrated accuracy in data entry, record maintenance, and document processing.
• Experience using business systems such as CRM, ERP, or student information platforms to manage information efficiently.
• Ability to manage multiple priorities, stay organized, and meet deadlines in a busy school or office setting.
• Understanding of confidentiality standards and compliance practices when handling sensitive records.
• Proficiency with general clerical functions, including scanning, filing, reporting, and front-desk support.

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