Receiving Associate

Position Profile This position is primarily responsible for receiving and processing inbound freight documents and entering shipment details into Operating Software (TruckMate). This position ensures freight bill entry is accurate for the movement, compliance, and invoicing of freight. This position may also perform a variety of routine to moderately difficult detail oriented clerical duties in support of facility operations. Essential Duties Operate safely and in compliance with all established HSSE policies and procedures Create bill of lading and barcode labels from inspection of inbound freight documents for appropriate shipper, consignee, billing party, commodity description, hazmat description, shipment reference numbers, piece count, weights and dimensions Work with management to increase the efficiencies and accuracy of the receiving and data entry processes Identify Logistics pre-books, customer special needs, determine shipment method based on destination, and prioritize based on contract, reference numbers or email communications Schedule receiving appointments for inbound freight via email or by phone Communicates with employees in various departments as well as customers to resolve freight issues, missing freight, hazmat documentation, and other discrepancies Verify documentation is signed off by driver and receiving staff. Completes final review of own work; verifies accuracy, makes changes or corrections as necessary before completing freight bill for auto or manual billing Assists with scanning/imaging receiving documentation and resolving questions/issues that arise in the imagining system (Synergize) Research and identify hazardous materials and enter them correctly in Operating Software (TruckMate) prior to shipment departure. Monitors re-consigned inbound shipments and ensures appropriate shipping labels are created and affixed to the freight. Monitors various reports to assist freight operations. Perform other duties as assigned Qualifications High school diploma or GED equivalent Minimum of one year of experience in warehousing, dock facility, receiving, freight forwarding or transportation in an administrative role. Prior customer service experience preferred Experience with Microsoft Office Suite required

IATA, IMDG, 49CFR

knowledge and use in a professional role preferred Prior Hazardous Materials or Hazardous Waste freight experience preferred Knowledge, Skills, and Abilities Working knowledge of computers; Handheld scanning devices and computerized warehouse management system knowledge preferred Proficient knowledge of Microsoft Office suite Must have exceptional attention to detail, perform work accurately and ability to proof own work Excellent data entry skills including speed, accuracy and thoroughness Excellent Customer Service skills in person and on the phone Ability to professionally serve a variety of people in a busy and fast-paced environment Strong written and verbal communication skills Must have the ability to work independently and as part of a team Must be reliable and dependable Treats people with respect, keeps commitments, inspires the trust of others, work with integrity and ethically, uphold organizational values Benefits We re committed to taking care of you and your family, today and in the future. Here s what you can look forward to: Competitive base annual salary range: $20.50 - $30.80, depending on experience and qualifications +$5.00/hr. location differential Health & Wellness Employer subsidized medical, dental, and vision coverage for you and your family/dependents. Employer‑paid life insurance, accidental death and dismemberment (AD&D), and short‑term and long-term disability coverage Retirement Generous 401(k) plan with a 4% company match Paid Time Off 2 weeks vacation annually 7 company holidays 7 days of sick leave annually Extras that Make a Difference Up to $5,250 per year in tax-free educational assistance to assist with career development and growth Annual boot reimbursement If you can perform your duties with an unwavering commitment to safety while diligently adhering to all established HSSE policies and procedures to cultivate a workplace that prioritizes and ensures safety is the highest priority, apply today! Working Environment This position works in a clerical warehouse setting, with some outdoor exposure during the workday. This role is consistently domiciled at a desk, utilizing standard and advanced office equipment including scanners, label printers, computers and phone systems. This position is subject to extended periods of sitting with infrequent need of walking, bending, reaching and lifting. Reasonable Accommodations Carlile will make a reasonable accommodation(s) wherever necessary for all employees or applicants with disabilities, provided the individual is otherwise qualified to safely perform the essential duties and assignments connected with the job and provided that any accommodations made do not impose an undue hardship on Carlile.