Shipping & Receiving Clerk

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet. The University of Miami's UMIT Department has an exciting opportunity for a full-time Shipping & Receiving Clerk in Coral Gables, Florida. The Shipping & Receiving Clerk assembles and prepares items for shipment and receives incoming shipments. The incumbent maintains detailed reports of items received, and deliveries and distributions made.

Core Responsibilities:

Records shipment data, including weight, charges, and space availability. Unpacks materials and supplies and ensures accuracy. Makes delivery of items received to appropriate location or department. Reports damages and discrepancies for accounting, reimbursement, and record-keeping purposes. Retrieves surplus equipment or supplies. Requests product return authorizations and processes required documents. Tracks orders and enters information regarding order and delivery details into appropriate database. Responds to inquiries and concerns regarding ordered items. Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions:

The Shipping & Receiving Clerk performs IT data entry, document scanning, and procurement related activities. He/she is responsible for receiving orders, documenting deliveries, and product distribution to requesting departments at all UM campuses and remote facilities. Duties include but are not limited to: Responsible for receiving and delivering information technology products to departments at all UM campuses and remote facilities: Coordinate and schedule delivery with the requesting department. Document in Workflow Management Systems. Receive shipments and inspect orders for accuracy. Record the shipment and prepare products for delivery. Receive hard drives from surplus equipment, document hard drive information, and degauss hard drives.

Provides general order processing support:

Scan documents into work order management/tracking system. Document user issues and provide support. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

MINIMUM QUALIFICATIONS

High School Diploma or equivalent Minimum 1 year of relevant experience required Must have general knowledge and understanding of computer hardware, software, and peripherals and have experience with product distribution.

Learning Agility:

Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.

Teamwork:

Ability to work collaboratively with others and contribute to a team environment.

Technical Proficiency:

Skilled in using office software, technology, and relevant computer applications.

Communication:

Verbal and written English, strong communication, organizational and customer service skills are essential to fulfill the requirements of the position. Any appropriate combination of relevant education, experience and/or certifications may be considered. The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Part time

Employee Type:

Staff The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation's top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report's 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.