Manager , Fleet & Logistics

The Manager of Fleet and Logistics provides strategic and operational leadership for Salt Lake Community College's transportation, logistics, and asset redistribution functions. This position oversees the

College's:

1) Motor Pool, Vehicle Fleet, Equipment, and Transportation (Buses); 2) Surplus and Lost & Found operations; 3) Central Receiving & Distribution (three sites; one main, and two auxiliaries; 4) Mail Services (three sites; one main, and two auxiliaries). The Manager ensures compliance with applicable Federal and State of Utah regulations, safety standards, and SLCC policies while delivering efficient, cost-effective, and responsive services to the campus community, This role is critical to maintaining fleet safety, operational readiness, regulatory compliance, and efficient logistics operations across the College. While this is not a mechanic position, a strong understanding of vehicle maintenance, DOT and FMCSA regulations, safety standards, and fleet data systems is required. The Manager also plays a key role in onboarding and training employees in safe vehicle and equipment operation, compliance expectations, and accountability standards. Reporting & Supervisory Responsibilities Reports to:

Assistant Vice President of Facilities Supervises:

Full-time staff, and part-time staff assigned to fleet, surplus, receiving, distribution, and mail operations. (Approximately six (6) Full-time, & 19

Part-time Budget Authority:

Manages and reconciles operational budgets for assigned functional areas. Motor Pool /

Vehicle Fleet:

Manages all aspects of the College's fleet and equipment utilization, including inventory of new and used vehicles, acquisition, replacement planning, preventive maintenance, repairs, rotation, and disposition. Maintains complete vehicle lifecycle documentation, including monitoring and recording asset usage, repairs, and all applicable records (e.g., titles, registrations, insurance, and inspections). Oversees the development and implementation of preventive maintenance schedules; approves repair strategies, coordinates with external vendors, and monitors maintenance costs. Leads initiatives to improve fleet and equipment utilization, maintenance availability, fuel efficiency, idle reduction, MPG performance, and vehicle uptime. Monitors vehicle utilization, investigates misuse, accidents, and damage, and coordinates corrective actions. Ensures compliance with safety, FMCSA, DOT, and performance standards by overseeing inspection programs, certification requirements, and required documentation. Enforces pre- and post-trip inspection policies; oversees DVIR compliance, record retention, and prioritization of corrective actions, in coordination with Risk Management to mitigate institutional risk and ensure audit and claims readiness. Ensures compliance with the State of Utah Fleet Focus preventative maintenance program. Represents SLCC at State of Utah Division of Fleet Services meetings and required forums. Attends Rocky Mountain Fleet Managers Association (NASUF), Green Fleet Conference annually to evaluate emerging vehicle technologies and sustainability initiatives; recommend fleet improvements. Manage CNG Fueling Station and Co-Manage with State of Utah the SLCC Fueling Stations.

Surplus Property, Asset Control & Lost and Found:

Manages SLCC surplus operations in compliance with Federal and State of Utah and College asset disposition requirements. Oversees pickup, storage, inventory, resale, and disposal of surplus property, including asset-controlled items. Maintains and manages web-based surplus sales platforms and prepares advertisements for approved resale items. Coordinates asset reporting with SLCC Asset Control Department and grant department. Oversee all SLCC Warehousing, ensuring organization and accurate inventory and assist Furniture and Moving department with warehousing of SLCC furniture inventory. Assist Public Safety department with Lost and Found operations, including intake, storage, documentation, and disposition of items.

Central Receiving, Distribution & Mail Services :

Oversees campus-wide receiving, warehousing, distribution, and mail operations. Coordinates the receipt, inspection, storage, and delivery of goods and materials to college departments. Manage outgoing shipments to external vendors and agencies. Establishes inventory control practices that ensure accuracy, accountability, and service reliability. Ensures timely, accurate mail and package distribution across campus. Work closely with Controller's Office and Purchasing Office to ensure policy compliance of purchases and property. Budget, Compliance & Institutional Support Assists the Assistant Vice President of Facilities with development, monitoring, and reconciliation of budgets for assigned areas. Ensures compliance with

OSHA, DOT, HAZMAT, FMCSA, FMCSA

Clearinghouse, environmental, safety, and risk-management requirements. Certify SLCC employees for forklift operations. Participate in the college's emergency response activities, including HAZMAT response team. Serves as liaison between Fleet & Logistics operations and internal College departments. Utilizes the Computerized Maintenance Management System (CMMS) work order system and other administrative systems to track work, assets, and performance metrics. Performs other duties as assigned (5%) Knowledge, Skills & Abilities Knowledge of fleet management principles, vehicle lifecycle planning, and preventive maintenance programs Knowledge of DOT and FMCSA regulations applicable to institutional fleet operations, including driver qualification, inspections, HOS, CSA, and HAZMAT requirements Knowledge of warehouse, receiving, and distribution operations, including OSHA regulations and workplace safety protocols. Knowledge of asset control, surplus property management, and public-sector compliance standards Knowledge of budgeting, basic accounting practices, inventory control, and record retention requirements Knowledge of fleet management systems, telematics platforms, work order systems, and fleet data reporting tools. Supervisory and managerial skills, including hiring, interviewing, training, coaching, and evaluating employees in accordance with Human Resources policies and procedures. Strong oral and written communication skills, including documentation, reporting, and training delivery. Ability to train staff in the safe operation of college vehicles, Large Capacity Passenger vehicles (LCPV), forklifts, and warehouse equipment (certification may be required) Budget planning, cost tracking, inventory management, and operational efficiency analysis skills Vendor coordination and schedule management skills Strong analytical, organizational, and troubleshooting skills Customer service and relationship-management skills across a complex campus environment. Ability to set priorities and manage multiple operational units, tasks, and compliance deadlines simultaneously. Ability to analyze operational and fleet data to support informed decision-making and continuous improvement. Assist with snow removal. Ability to communicate effectively and work collaboratively with individuals from a broad range of diverse backgrounds, including differences in ability, culture, ethnicity, socioeconomic status, and academic roles. Ability to maintain effective working relationships across college departments, including faculty, staff, students, and administrators. Ability to remain goal- and task-oriented in a fast-paced, service-driven environment. Physical & Environmental Requirements Ability to lift up to 50 pounds. Ability to operate vehicles and powered industrial equipment. Work may involve outdoor exposure to varying weather conditions. May require occasional afterhours or on-call response. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. Bachelor's degree or equivalent combination of education and experience (substitutions allowed on a 2:1 basis) Five (5) to seven (7) years of progressively responsible, full-time experience in fleet management, logistics, receiving, or distribution operations. Valid Utah driver's license or ability to obtain one within 30 days of hire. Ability to obtain and maintain a Commercial Driver's License (CDL) within one (1) year of hire (Class A or B) with Passenger) Ability to obtain required certifications within designated timelines. Certifications & Licenses Certified Automotive Fleet Manager (CAFM) Certified Public Fleet Professional (CPFP) Federal Fleet Manager Certification Program (FFMCP) Fleet Focus Certification (State of Utah) or ability to obtain within one (1) year of hire. Forklift Certification (required or ability to obtain) CERT Certification (preferred or ability to obtain) Bachelor's degree in Fleet Management, Logistics, Supply Chain, Facilities Management, or related field Experience in higher-education, government, or public-sector operations Prior experience supervising multiple functional units. Large Capacity Passenger Vehicle (LCPV) Certification Forklift Trainer Certification