Transportation Coordinator- I Special Education

Transportation Coordinator- I Special Education JobID:

10969

Position Type:

Coordinator, Supervisor, Specialist

Date Posted:

4/29/2026

Location:

Central Services Building Thank you for your interest in Stillwater Area Public Schools! The Stillwater Area Public School District has a long and proud tradition of high expectations, high standards and outstanding achievement. Our schools are safe and welcoming places where students receive personal attention from adults who care about them. Helping students learn and grow is a big job, and it takes hundreds of dedicated and caring staff to make it happen. We're proud of our incredible staff working on behalf of over 8,000 students every day. Our roles may vary, but one thing is the same - our shared passion to have a meaningful impact on the lives of students in the community we love. It's why people join our team and it's why they stay here.

Job Title:

Transportation Coordinator I - Special Education

Job Summary:

This position supports the District's student transportation program with a primary focus on coordinating special education transportation services. Under the direction of the Transportation Supervisor, this role ensures compliance with relevant federal, state, and district policies while maintaining high standards of safety, service, and data integrity. The position involves routing, vendor coordination and communication with families and staff. FTE/Hours per

Day:

8.0 hours per day, 48 weeks per year.

Qualifications:

High school diploma or GED equivalent. Associate's degree or equivalent combination of training and experience. Familiarity with transportation software platforms and student information systems required. Additional certifications in data practices or transportation safety preferred.

Note:

Such alternatives to the above qualifications as the School Board may find appropriate and acceptable.

Diversity:

Black, Indigenous, and People of Color (BIPOC), women and LGBTQ+ candidates are strongly encouraged to apply. Stillwater Area Public Schools recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting our academic mission. Stillwater Area Public Schools is committed to attracting and retaining employees with varying identities and backgrounds.

Salary/Wage Information:

The annual salary range for this position is $69,582 - $88,528 (C42). A generous insurance plan is including medical, dental, vision, life and LTD insurance. We also offer a 3.5% 403b employer match and a pension through MN PERA. See attached terms and conditions of employment for more information.

Duties and Responsibilities:

Designs and maintains specialized transportation routes for students receiving special education services, ensuring efficiency, safety, and compliance with IEP and legal requirements. Works with families, case managers, building leaders, and service providers to coordinate transportation logistics and resolve issues. Uses routing software and student data systems to ensure real-time accuracy and service alignment. Supports the transportation needs of other specialized groups (e.g., care and treatment, homeless, out-of-district placements). Monitors contractor performance, investigates service concerns, and ensures safety training is conducted in accordance with state law. Designs and maintains District transportation routes through the effective and efficient use of transportation software, including but not limited to, determining number of routes needed, establishing routes and route combinations, assignment of students to school bus stops, daily maintenance activities, new student downloads, and the updating of maps. Create and maintain routing for all special education, homeless care and treatment students to ensure maximum efficiencies and safety for all students. Continually analyzes the system to anticipate problems including overloads, timing of runs/routes, and inappropriate or unsafe routes, determining a course of action and executing changes accordingly. Serves as liaison between the District and its transportation contractor, monitors performance, investigates complaints related to route operations, and takes action to correct problems as necessary. Serves as the initial contact and a primary resource for others inside or outside the District with regard to the policies, procedures and administrative details of transportation routing and vehicle scheduling for which responsible. Coordinates scheduling of the District's vehicles, ensuring users are fully aware of relevant policies and procedures. Works with the transportation team as the SPED student transportation securement trainer for district staff on safe use and securement depending on the type of vehicle being used. Assist in

MDE MARSS

reporting for all SPED transportation Works closely with school staff and other District staff to anticipate and plan transportation requirements for activities, estimates costs and time tables, and coordinates service and delivery of transportation with the District's contractors. Prepares and distributes information, mailings, and email regarding transportation as appropriate. Utilizes district transportation software to create, adjust, and maintain bus routes and van routes and student assignments. Monitors performance and contract compliance of external vendors. Serves as a liaison to ensure route accuracy and student safety. Partners with school staff to coordinate activity transportation needs. Assists in the verification and processing of contractor billing. Collects and reports transportation data for state reporting and reimbursement processes. Maintains accurate records related to eligibility, routing, service logs, and safety data. Assists in evaluating and improving transportation systems and service delivery models. Coordinate the annual reimbursement process for non-public students. Assists with verification and processing of monthly transportation bills. Supports internal audits and contributes to policy reviews. Creates, prepares and coordinates with the transportation department for all district internal and external routes. Assist with sub type III driving for internal district ran routes.

Skills and Abilities:

Working knowledge of student transportation systems and applicable regulations, with emphasis on special education transportation and safety standards. Strong understanding of Minnesota data privacy laws and public data request protocols. High level of competency in using transportation routing software and student data systems. Strong communication, customer service, and conflict resolution skills. Ability to manage complex logistics and timelines for both transportation services and public data responses. Detail-oriented with strong organizational skills and the ability to prioritize multiple demands. Ability to maintain confidentiality and ensure accurate documentation. Proven ability to build relationships and collaborate with internal and external stakeholders.

Working Conditions:

See attached job description