Fleet Invoice Administrator

Fleet Invoice Administrator Jim Pattison Lease West Des Moines, IA Job Details Full-time $22 - $25 an hour 20 hours ago Benefits Travel reimbursement Health savings account Disability insurance Health insurance Dental insurance 401(k) Paid time off Parental leave Employee assistance program Career development plan Vision insurance 401(k) matching Employee discount Opportunities for advancement Life insurance Paid sick time Qualifications Record keeping Written communication Customer communication Vendor management Data validation techniques Administrative experience Invoice matching Invoice payment processing Driver's License Invoice reconciliation Productivity software Invoice dispute resolution Full Job Description The Company The Jim Pattison Group is one of the largest privately held companies in North America, employing more than 56,000 people across a wide range of industries. Jim Pattison Lease has been a leader in customized fleet management since 1961, providing commercial vehicle leasing, fleet remarketing, and full-service fleet management solutions to organizations throughout Canada and the United States.

Learn more:

About Jim Pattison Lease:

www.jimpattisonlease.com/about

About The Jim Pattison Group:

www.jimpattison.com/about/our-story The Opportunity Jim Pattison Lease is seeking a highly organized and detail-oriented Fleet Invoice Administrator to join our Fleet Services team in Des Moines, Iowa. This role plays a key part in supporting our clients and internal teams through accurate processing and management of fleet-related invoices and billing activities. Reporting to the Director of Fleet Services, the Fleet Invoice Administrator manages day-to-day operations related to our fleet card and maintenance programs, including invoice reconciliation, vendor communication, and account maintenance. The role also supports both U.S. and Canadian operations as needed and provides administrative and analytical support for ongoing process improvements. Key Responsibilities Manage all aspects of the fleet card program, including card setup, maintenance, and account reconciliations. Accurately process and verify invoices for fuel, maintenance, and other fleet-related services. Address vendor inquiries and billing discrepancies; issue credits as needed. Support account executives and customer service representatives with client requests and account maintenance. Maintain accurate records for vendor accounts and assist with new vendor setup. Manage lost or stolen card processes and handle related administrative requirements. Collaborate with internal departments (Fleet Maintenance, Finance, and Client Service) to ensure smooth and efficient operations. Assist with special projects and reporting initiatives to improve process efficiency. Support Canadian operations when needed (remotely). Qualifications & Skills Minimum 2 years of experience in administration, billing, or account coordination (fleet, automotive, or logistics industry preferred). Excellent attention to detail and high degree of accuracy. Strong organizational and analytical skills. Proficiency with Microsoft Office Suite, including advanced Excel skills (pivot tables, VLOOKUP, data validation). Excellent written and verbal communication skills with a professional, customer-focused approach. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Self-motivated and able to work both independently and collaboratively. Valid driver's license and eligibility to work in the United States.

Compensation & Benefits Starting Pay:

$22.00-$25.00/hr (based on experience) 401(k) with Company Match Health & Dental Insurance - Free for the Employee! Vision Insurance Mileage & Travel Reimbursement (if applicable) Comprehensive Training & Career Development Opportunities Schedule Monday to Friday In-person role based in West Des Moines, Iowa Must be able to reliably commute or plan to relocate before starting

Job Type:

Full-time Pay:

$22.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Employee assistance program Employee discount Health insurance Health savings account Life insurance Opportunities for advancement Paid sick time Paid time off Parental leave Vision insurance

Work Location:

In person