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Fleet Administrator
Job
Meade
Chicago, IL (In Person)
$54,263 Salary, Full-Time
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Job Description
Fleet Administrator Meade - 2.9 Chicago, IL Job Details Full-time $24 - $28 an hour 4 hours ago Benefits Profit sharing Paid jury duty Paid holidays Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Tuition reimbursement Paid time off Vision insurance 401(k) matching Life insurance Referral program Qualifications Customer communication Administrative experience High school diploma or GED Full Job Description Fleet Administrator Position Summary The Fleet Administrator provides critical administrative support to the Fleet Department, ensuring the efficient management of fleet operations, compliance programs, vendor services, and employee support functions. This position serves as the primary point of contact for fuel card administration, DOT compliance tracking, fleet-related purchasing activities, rental equipment coordination, and field support. Essential Duties and Responsibilities DOT Compliance Support
- Maintain DOT compliance records for drivers and fleet assets.
- Track driver qualification files, medical certificates, licenses, and compliance documentation.
- Assist with audits, inspections, and regulatory reporting requirements.
- Coordinate with operations and safety departments to ensure compliance deadlines are met.
- Maintain accurate electronic and physical compliance records. Fleet Support Center
- Serve as a primary point of contact for field personnel requiring fleet support.
- Answer incoming calls and respond to requests regarding vehicles, equipment, fuel cards, registrations, and fleet services.
- Route service requests to the appropriate fleet personnel or vendors.
- Assist employees with fleet-related questions and issue resolution.
- Maintain a high level of customer service while supporting multiple operating locations and job sites. Rental Equipment & Purchase Order Management
- Coordinate fleet and equipment rental requests with approved vendors.
- Create and manage rental purchase orders.
- Track rental utilization, costs, and billing accuracy.
- Ensure timely receipt and processing of rental invoices.
- Maintain rental records and support project-specific equipment needs. Fleet Administrative Support
- Process fleet-related invoices and vendor documentation.
- Maintain fleet databases and equipment records.
- Assist with vehicle registrations, titles, permits, and licensing requirements.
- Prepare reports and spreadsheets related to fleet operations and expenditures.
- Support fleet managers with special projects and departmental initiatives.
- Provide administrative support to fleet operations across multiple regions. Qualifications
- High school diploma or equivalent required; Associate's degree preferred.
- 3+ years of administrative experience, preferably in fleet, transportation, construction, or equipment management.
- Strong organizational and time-management skills.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Experience with fleet management software and fuel card platforms preferred.
- Knowledge of DOT regulations and compliance requirements preferred.
- Excellent communication and customer service skills.
- Ability to manage multiple priorities in a fast-paced environment. Key Competencies
- Customer Service
- Attention to Detail
- Organizational Skills
- Vendor Coordination
- Regulatory Compliance
- Data Entry Accuracy
- Problem Solving