Fleet Asset Coordinator

Fleet Asset Coordinator Flowood, MS Job Details Full-time 21 hours ago Qualifications Asset management Associate's degree in accounting Title processing Financial close processing Microsoft Excel Preventive maintenance Bachelor's degree in finance Expense management Associate's degree in logistics Regulatory compliance Associate's degree in Business Administration Associate's degree in finance Mid-level Corporate accounting Financial performance report preparation 3 years Bachelor's degree in business administration Finance GPS Fleet management Administrative experience DOT (Department of Transportation) regulations Invoice payment processing Data management PeopleSoft Task prioritization Organizational skills Accounting and finance experience Business Administration Logistics Expenditure monitoring Bachelor's degree in accounting SAP ERP Equipment inventory management Business Associate's degree Month-end close Supply Chain Management Accounting Procurement management Bachelor's degree in logistics Communication skills Technical Proficiency Regulatory compliance management Bachelor's degree in supply chain management Fixed asset management Full Job Description Job Summary Fleet Asset Coordinator manages the full lifecycle of vehicles and equipment, combining administrative coordination with financial tracking. Key responsibilities include maintaining asset inventory, managing fueling systems, scheduling maintenance, processing vendor invoices, and generating utilization reports. This role ensures compliance with safety, licensing, and budgetary requirements. The Fleet Asset Coordinator is responsible for the overall administration, tracking, and financial reconciliation of company-owned vehicles. This role ensures maximum asset utilization, regulatory compliance, and accurate recording of maintenance costs and depreciation.

Key Responsibilities Asset Lifecycle Management :

Assist with the procurement of new vehicles and equipment in accordance with company specifications and budget guidelines. Maintain comprehensive inventory records for all vehicles and equipment, including acquisition, registration, titling, and disposal.

Financial Accounting & Reporting :

Track expenses related to maintenance, fuel, insurance, and depreciation. Perform month-end close tasks, including job and equipment costing. Prepare monthly financial reports to provide insights into fleet needs, performance and cost-saving opportunities.

Compliance & Documentation :

Maintain accurate records for vehicle registration, licensing, and insurance. Ensure compliance with state and federal regulations, such as DOT or IFTA filings.

Inventory & Audit :

Conduct annual physical inventory audits to verify the location and condition of all assets. Maintain the Fleet Management Information System (FMIS) to ensure data integrity.

Maintenance Coordination:

Schedule preventative maintenance, manage repairs, and track vendor performance to ensure safety compliance.

System Management:

Utilize fleet management software to track data, ensuring accuracy for reporting and auditing.

Required Qualifications Education :

Bachelor's or Associate's degree in Accounting, Finance, Logistics, Supply Chain Management or Business Administration.

Experience :

3-5 years of experience in fleet operations, asset management, or corporate accounting.

Technical Proficiency :

Advanced skills in Microsoft Excel and experience with specialized fleet or asset management software (e.g., Assetworks, PeopleSoft, or SAP). Key Competencies Attention to detail Time management and prioritization Regulatory compliance awareness Data tracking and reporting Ability to work independently and collaboratively Excellent communication and organizational skills. Ability to work independently in a fast-paced environment. Experience with GPS telematics systems.