Shipping Documentation Coordinator

Job Overview:

Wolf Logistics of PA LLC is seeking a detail-oriented and organized Shipping Documentation Coordinator to support daily logistics and transportation operations. This position plays a critical role in ensuring all shipping records, freight paperwork, and transportation documents are accurate, compliant, and processed on time. The ideal candidate is highly organized, comfortable working in a fast-paced logistics environment, and capable of coordinating with carriers, warehouse teams, and customers to maintain smooth shipment flow.

Key Responsibilities:

Prepare, review, and process shipping documents including bills of lading, invoices, manifests, and freight paperwork Verify shipment accuracy and ensure documentation complies with company and transportation regulations Coordinate with carriers, warehouse personnel, and dispatch teams regarding shipment schedules and delivery updates Maintain organized digital and physical records of shipping transactions and customer documentation Monitor shipment status and resolve documentation discrepancies in a timely manner Enter shipment information into logistics and inventory management systems Assist with customs or export-related paperwork when required Communicate professionally with clients and vendors regarding shipping details and delivery timelines Support daily administrative and operational logistics activities

Qualifications:

High school diploma or equivalent required; associate degree preferred Previous experience in logistics, transportation, shipping, or administrative coordination preferred Strong attention to detail and excellent organizational skills Proficiency with Microsoft Office, especially Excel and Outlook Ability to multitask and manage deadlines in a fast-paced environment Strong written and verbal communication skills Experience with transportation management systems (TMS) or warehouse software is a plus

Pay:

$21.50 - $24.00 per hour

Benefits:

401(k) Dental insurance Employee assistance program Health insurance Paid time off Referral program Vision insurance

Work Location:

In person