Warehouse & Office Coordinator

Job Description The Warehouse & Office Coordinator provides temporary support for shipping, receiving, inventory management, and special operations projects while assisting with general office administration. Approximately 75% of the role will focus on warehouse and logistics activities, with the remaining 25% dedicated to office administration and facility support. This position plays a key role in maintaining efficient operations, accurate inventory records, and organized workspaces throughout the Plano office and warehouse environment.

Ray Rate Range:

20-25/HR Key Responsibilities Warehouse, Shipping & Operations Support (Approximately 75%)

• Receive, inspect, and process incoming shipments.
• Prepare, pack, and ship outgoing packages and equipment.
• Coordinate shipments through UPS, FedEx, freight carriers, and other logistics providers.
• Track inventory, equipment, and materials to ensure accurate records.
• Maintain organized warehouse, storage, and staging areas.
• Assist with inventory audits, cycle counts, and reconciliation activities.
• Support special operations projects, including organizing, relocating, cataloging, and disposing of equipment and materials.
• Assist with workspace cleanouts, office moves, and operational improvement initiatives.
• Track shipments and resolve delivery issues as needed.
• Maintain shipping documentation and inventory records.
• Maintain a safe, clean, and organized work environment while following company procedures and safety guidelines.
• Ability to lift, move, and transport equipment and materials as required.
• Work independently or collaboratively as part of a team to complete assigned projects and operational tasks. Office Administration (Approximately 25%)
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Order and maintain office and warehouse supplies.
• Assist with employee onboarding logistics, including workspace setup and office access.
• Coordinate office vendors, maintenance requests, and facility-related needs.
• Schedule meetings and manage conference room reservations.
• Provide general administrative support, including data entry, filing, and document management.
• Perform other duties as assigned.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

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https://insightglobal.com/workforce-privacy-policy/. Skills and Requirements

• 2+ years of warehouse, shipping/receiving, inventory control, logistics, office administration, or related experience.
• Experience with UPS, FedEx, or other shipping platforms preferred.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Ability to work independently and manage multiple priorities.
• Strong communication and customer service skills.
• Ability to lift and move packages and materials as needed.
• Experience with inventory management systems is a plus.