Warehouse Coordinator

About Petro IT Petro IT delivers cloud-based inventory and warehouse management systems for high-reliability industrial operations. We are implementing our solution at a secure, confidential industrial site in the Port Arthur area to track critical spares and prevent downtime. We are hiring a Warehouse Coordinator to lead system rollout, manage daily storeroom operations, and ensure 100% traceability of mission-critical assets. Client-Specified Key Responsibilities Evaluate and suggest improvements to inventory management including better staging and organization of maintenance and spare parts, to optimize availability and minimize downtime. Work closely with suppliers equipment manufacturers and service and parts departments to learn about equipment and support effective ordering through the Procurement system. Develop working knowledge of key components and critical spares for the manufacturing and packaging facility including mixers, kettles, conveyors depalletizers motors and gearboxes, product fillers labelers, palletizers, pumps, valves piping systems and truck and rail loading systems. Support alignment between inventory processes, procurement activities, and ERP systems to ensure accurate materials tracking, reporting, and replenishment. What you'll do Organization of the material, including critical spare parts, at the designated location. QR Coding or tagging of the material. Keep track of material checked out and checked in. The software will keep track of system limits if any material go under critical limits, but the person will be responsible for ordering the material to prevent any shortage. Receive and organize material at designated locations. Project coordination and reporting to stakeholders weekly or monthly basis for the smooth execution of work. Receive and issue materials as and when required. Enter inventory and surplus into Petro IT's system within 24 hours of receipt/discovery. Receive orders and notify the recipient within 1 business day. Maintain a clean and organized warehouse (pick up trash, relocate items after system entry, stack unused pallets, organize small delivery shelves). Optimize shelf organization and meet weekly with Maintenance Supervisor on indoor/outdoor storage. Ensure QR codes are readable from the aisle. Store pallets with more than 3 items lower to support Quarterly Inventory. Scan documents (if needed) within the same day. Upload all material documentation on the day of receipt. Report missing documents immediately to PM, Engineer, or Maintenance Supervisor. Maintain a daily delivery log. Assist office personnel with small tasks (transfer water immediately upon request, start trucks weekly with log of time/date). Report equipment abnormalities within 1 business day (non-working fan, truck won't start, system errors). Keep desk area clean and organized daily. Maintain a robust filing system using Petro IT-defined structure. File all documents by end of day. Scan warehouse multiple times daily for safety hazards. Perform quarterly audits by the scheduled due date. Train plant team on Petro IT's system (QR scanning, offline mode, critical spares tracking). Make edits to plant procedure document as needed. Fill out a daily progress report (document tasks performed each day) via Petro IT monitoring link. Assist the Petro IT office team with other customer implementations (online training, document preparation, data processing, data/documents uploading) on need basis. Preferred qualifications High School Diploma or GED (Associate's/Bachelor's in Supply Chain, Industrial Maintenance, or Logistics preferred) 2+ years warehouse/storeroom experience in industrial plants (refining, petrochemical, manufacturing) Proven experience implementing inventory software (CMMS, WMS, SaaS) — Petro IT system experience a MAJOR plus Familiarity with critical spares (pumps, seals, bearings, filters, motors, instrumentation) Proficient with mobile apps, QR/barcode tagging, Microsoft Excel/Word Forklift certification and OSHA safety training preferred Preferred qualifications Experience with AS400 or similar warehouse management software. Certification for operating forklifts or reach trucks is highly desirable. Previous experience in e-commerce logistics is a plus. Why you'll love it here We are dedicated to fostering an environment where our team members can thrive both personally and professionally. Our commitment to your well-being is reflected in the comprehensive benefits we offer, designed to support you at every stage of your career. Work Environment Competitive pay structure that recognizes your hard work. Opportunities for professional development and career advancement within the company. Supportive team culture that values collaboration and innovation. Resources for your physical and mental well-being to help you stay balanced. Join us as we work together to create an efficient and dynamic warehouse environment that drives success!

Pay:

$29.00 - $30.00 per hour

Work Location:

In person