City Clerk & Treasurer

As the City Clerk/Treasurer, under the general direction of the Mayor, you will perform highly responsible administrative and technical work supporting transparent, compliant, and effective municipal governance. Under the general direction of the Mayor, this position serves as the official custodian of City records, performs municipal accounting and budgeting work, supports the City's Code Enforcement, coordinates City Council meeting processes, serves as the City's Public Records Officer, performs grant management, manages Human Resource-related functions, engages in Economic Development, and ensures compliance with applicable State and Local laws such as those related to open public meetings, public records, legal notices, and legislative actions. This position serves as the Buildings Official for the city. Maintains the city website. A further description of duties is included below. The ideal candidate will bring strong knowledge of municipal governance, records management, and public disclosure laws, demonstrate excellent organizational and communication skills, municipal accounting and budgeting experience, and exercise sound judgment and discretion. Candidates must be bondable. A strong understanding of Microsoft office and Quick Books are a key component to this position. This position will work closely with elected officials, City leadership, staff, and the public to support Council operations, records integrity, and legal compliance. A further description of requirements is included below.

COMPREHENSIVE BENEFITS PACKAGE

The City of Prescott offers a competitive benefits package for employees, including:

• Training and Professional Development
• 11 Paid Holidays
• Sick Time (1 hour per 40 hours worked)
• Stipend Benefits- $250.00 per month.
• Paid Vacation (Accrued at 8 hours per month)

ESSENTIAL FUNCTIONS

Additional job functions may vary due to department or City needs/requirements. Assignments may include, but are not limited to, the following: Council Meeting, Planning Commission Meeting & Legislative Support Prepare City Council/ Planning Commission agendas and agenda packets as well as coordinate the review of materials for accuracy and completeness. Perform intergovernmental relations as assigned. Ensure proper legal notices and publication requirements are met for meetings, ordinances, resolutions, public hearings, and special meetings. Attend regular and special Council/ Planning Commission Meetings as well as record and prepare accurate Minutes - these Meetings are Monday Evenings. Manage Council follow-up, including routing and filing of ordinances, resolutions, agreements, and related documents both physically and digitally. Provide guidance on parliamentary procedures and meeting protocols. Accounting and Budgeting Ensure accuracy of the General Ledger and proper BARS coding. Manage all contracts, agreements, and interlocal agreements, inclusive of oversight of insurance requirements and riders. Ensure Accounting software, and bank reconciliation are accurate and Manage Requests for Qualifications, Bid Requests, and Requests for Proposals. Perform reconciliations (bank accounts, utility billing, receivables, permitting, seizure funds, etc.). Manage fixed assets and small & attractive items inventory. Compile Departmental budget data, prepare supporting schedules, and validate financial accuracy for budget and financial reporting documents. Maintain audit trails for State Auditor review. Research, apply for, and manage Federal, State, Regional, and/or Local grants if/when identified. Records Management As the City's Public Records Officer, serve as the custodian of all records and oversee the public records requests process to ensure compliance with RCW 42.56 and related requirements with assigned Department Staff. Administer the City's records management program, including retention, preservation, archiving, and destruction per State law. Provide guidance to City Staff on policies, processes, and procedures for records management. Train City Staff on records responsibilities, systems, and retention procedures. When possible, conduct research for complex or non-routine requests to reduce legal reliance and support consistent, timely responses. Develop and maintain procedures for public disclosure. Legal, Elections, and Compliance Functions Receive and process claims for damages, petitions, subpoenas, and other legal notices filed with the City. Coordinate municipal election matters with the County as needed. Review official documents for accuracy and attestation prior to execution. Ensure compliance with the Open Public Meetings Act, Public Records Act, and other statutory requirements. Customer Service & Administrative Support Respond to inquiries from City Staff, elected officials, and the public. Support the City's Code Enforcement Officer (non-Building related). Provide licensing/permitting support as needed. Perform Human Resource-related duties as assigned. Conduct research on legislative actions, contracts, historical records, and other topics. Participate in professional organizations and training to support continuous improvement. Performs other duties as assigned.

PREFERRED QUALIFICATIONS

Experience working in government. Experience in parliamentary procedures. Experience with the Public Records Act and the Open Public Meetings Act. Experience working directly with elected officials or governing bodies. Experience in municipal budgeting and accounting (e.g. familiarity with BARS, GAAP, GASB, account reconciliation, etc.). Microsoft office 365 business suites Quick Books-Accounting and Payroll

POSITION QUALIFICATIONS

REQUIRED

MINIMUM QUALIFICATIONS

Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities will be considered. Bachelor's degree in in a related field. Five (3) years of related experience. Ability to interpret and apply State and Local laws. Must be bondable. Strong written and verbal communication skills. Attention to detail. Proficiency with computers and related software.

LICENSES, CERITIFCATIONS, AND OTHER REQUIREMENTS

Certain licenses and certificates, if required, may be acquired on the job as agreed upon by the City and employee. Subject to change based on operational needs. Municipal Clerk Certification or ability to achieve within three (3) years of employment.

Pay:

$26.00 per hour

Benefits:

Paid time off Professional development assistance

Work Location:

In person City Clerk & Treasurer 3.6 3.6 out of 5 stars Prescott, WA 99348 $26 an hour - Full-time City of Prescott 16 reviews $26 an hour - Full-time As the City Clerk/Treasurer, under the general direction of the Mayor, you will perform highly responsible administrative and technical work supporting transparent, compliant, and effective municipal governance. Under the general direction of the Mayor, this position serves as the official custodian of City records, performs municipal accounting and budgeting work, supports the City's Code Enforcement, coordinates City Council meeting processes, serves as the City's Public Records Officer, performs grant management, manages Human Resource-related functions, engages in Economic Development, and ensures compliance with applicable State and Local laws such as those related to open public meetings, public records, legal notices, and legislative actions. This position serves as the Buildings Official for the city. Maintains the city website. A further description of duties is included below. The ideal candidate will bring strong knowledge of municipal governance, records management, and public disclosure laws, demonstrate excellent organizational and communication skills, municipal accounting and budgeting experience, and exercise sound judgment and discretion. Candidates must be bondable. A strong understanding of Microsoft office and Quick Books are a key component to this position. This position will work closely with elected officials, City leadership, staff, and the public to support Council operations, records integrity, and legal compliance. A further description of requirements is included below.

COMPREHENSIVE BENEFITS PACKAGE

The City of Prescott offers a competitive benefits package for employees, including:

• Training and Professional Development
• 11 Paid Holidays
• Sick Time (1 hour per 40 hours worked)
• Stipend Benefits- $250.00 per month.
• Paid Vacation (Accrued at 8 hours per month)

ESSENTIAL FUNCTIONS

Additional job functions may vary due to department or City needs/requirements. Assignments may include, but are not limited to, the following: Council Meeting, Planning Commission Meeting & Legislative Support Prepare City Council/ Planning Commission agendas and agenda packets as well as coordinate the review of materials for accuracy and completeness. Perform intergovernmental relations as assigned. Ensure proper legal notices and publication requirements are met for meetings, ordinances, resolutions, public hearings, and special meetings. Attend regular and special Council/ Planning Commission Meetings as well as record and prepare accurate Minutes - these Meetings are Monday Evenings. Manage Council follow-up, including routing and filing of ordinances, resolutions, agreements, and related documents both physically and digitally. Provide guidance on parliamentary procedures and meeting protocols. Accounting and Budgeting Ensure accuracy of the General Ledger and proper BARS coding. Manage all contracts, agreements, and interlocal agreements, inclusive of oversight of insurance requirements and riders. Ensure Accounting software, and bank reconciliation are accurate and Manage Requests for Qualifications, Bid Requests, and Requests for Proposals. Perform reconciliations (bank accounts, utility billing, receivables, permitting, seizure funds, etc.). Manage fixed assets and small & attractive items inventory. Compile Departmental budget data, prepare supporting schedules, and validate financial accuracy for budget and financial reporting documents. Maintain audit trails for State Auditor review. Research, apply for, and manage Federal, State, Regional, and/or Local grants if/when identified. Records Management As the City's Public Records Officer, serve as the custodian of all records and oversee the public records requests process to ensure compliance with RCW 42.56 and related requirements with assigned Department Staff. Administer the City's records management program, including retention, preservation, archiving, and destruction per State law. Provide guidance to City Staff on policies, processes, and procedures for records management. Train City Staff on records responsibilities, systems, and retention procedures. When possible, conduct research for complex or non-routine requests to reduce legal reliance and support consistent, timely responses. Develop and maintain procedures for public disclosure. Legal, Elections, and Compliance Functions Receive and process claims for damages, petitions, subpoenas, and other legal notices filed with the City. Coordinate municipal election matters with the County as needed. Review official documents for accuracy and attestation prior to execution. Ensure compliance with the Open Public Meetings Act, Public Records Act, and other statutory requirements. Customer Service & Administrative Support Respond to inquiries from City Staff, elected officials, and the public. Support the City's Code Enforcement Officer (non-Building related). Provide licensing/permitting support as needed. Perform Human Resource-related duties as assigned. Conduct research on legislative actions, contracts, historical records, and other topics. Participate in professional organizations and training to support continuous improvement. Performs other duties as assigned.

PREFERRED QUALIFICATIONS

Experience working in government. Experience in parliamentary procedures. Experience with the Public Records Act and the Open Public Meetings Act. Experience working directly with elected officials or governing bodies. Experience in municipal budgeting and accounting (e.g. familiarity with BARS, GAAP, GASB, account reconciliation, etc.). Microsoft office 365 business suites Quick Books-Accounting and Payroll

POSITION QUALIFICATIONS

REQUIRED

MINIMUM QUALIFICATIONS

Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities will be considered. Bachelor's degree in in a related field. Five (3) years of related experience. Ability to interpret and apply State and Local laws. Must be bondable. Strong written and verbal communication skills. Attention to detail. Proficiency with computers and related software.

LICENSES, CERITIFCATIONS, AND OTHER REQUIREMENTS

Certain licenses and certificates, if required, may be acquired on the job as agreed upon by the City and employee. Subject to change based on operational needs. Municipal Clerk Certification or ability to achieve within three (3) years of employment.

Pay:

$26.00 per hour

Benefits:

Paid time off Professional development assistance

Work Location:

In person