Clerk/Treasurer

JOB DESCRIPTION CLERK/TREASURER

Join our team as Clerk/Treasurer! We're currently seeking a motivated individual to fill this full-time position with regular business hours and occasional evening responsibilities. The position of Town Treasurer consists of directing municipal financial activities. Oversight of the Town's accounts payable and receivable, payroll, fiscal budgets, and grant management. The role involves overseeing and safeguarding the Town's financial resources, including revenue collection, investments, disbursements, and financial reporting. The position of Town Clerk serves as the linchpin in the administrative framework of local government, ensuring the smooth operation of municipal activities and the maintenance of official records. If you're reliable, detail-oriented, and capable of managing municipal finances with professionalism and integrity, we'd love to hear from you! DUTIES Analyzes and reviews budgetary and financial data and prepares various monthly, quarterly, and yearly reports for expenditures, revenues, and payroll; Controls and authorizes expenditures in accordance with established limitations; Develops and prepares the annual budget as required, schedules and attends budget workshops, and effectively communicates with department heads, mayor, and council to establish preliminary budgets; Provide annual investment reports to the Town Council; Retrieve data from existing spreadsheet models, database files, and other automated or manual sources; Provides accounting services: account balancing, bank reconciliations, fund reconciliation, budget balancing, and grant balancing; Grant administration: Coordinates with applicable grantors to ensure grant criteria are met, balances grant accounts and funds, prepares requests for reimbursements, and coordinates with elected officials, department heads, and advisory boards for upcoming applications for local grants.

Human resource management:

administering and processing payroll, and employee benefits programs, including, enrollments, changes, and terminations. Maintains accurate HR records for payroll compliance. Coordinates employee onboarding and training. Supervises office employees daily activities. Issue public notification of all official activities or meetings; Maintain and update documents, such as municipal codes or city charters; Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents; Prepare meeting agendas or packets of related information; Attends Council meetings: Records and edits the minutes of meetings and distributes them to appropriate officials or staff members; Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed; Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.

PREFERRED QUALIFICATIONS

Graduation from a high school or GED equivalent with specialized coursework in accounting, general office practices, or data processing. Hands-on background in accounting, finance, business or public administration, and at least three (3) years of progressively responsible municipal finance work. Any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year-for-year basis. Knowledge of modern governmental accounting theory, principles, and practices; knowledge of internal control procedures and management information systems; considerable knowledge of office automation and computerized financial applications; considerable knowledge of public finance and fiscal planning; considerable knowledge of payroll and accounts payable functions; working knowledge of budgetary, accounting and reporting systems. Ability to prepare and analyze complex financial reports; ability to maintain efficient and effective financial systems and procedures; ability to effectively supervise staff; ability to establish and maintain effective working relationships with employees and town officials; ability to communicate effectively orally and in writing.

PAY AND COMPENSATION DOE

- Starting at $25.00 per hour.

Benefits include:

Health Insurance PERS Retirement Plan (Public Employees' Retirement System) Paid Vacation Holiday Pay

HOW TO APPLY

Please go to our website at www.townofwhitehallmt.com to find an application. You can also pick up an application at Town Hall, 207 E Legion Ave. For more information, please contact the Town Clerk at (406)287-3972. Application deadline is May 7th, 2026 at 4:00pm Applications can be submitted in person at Whitehall Town Hall or by email to clerk@townofwhitehall.org.

Pay:

From $25.00 per hour

Benefits:

Health insurance Paid time off Retirement plan

Work Location:

In person Clerk/Treasurer 4.0 4.0 out of 5 stars 207 East Legion Street, Whitehall, MT 59759 From $25 an hour - Full-time Town of Whitehall 2 reviews From $25 an hour - Full-time

JOB DESCRIPTION CLERK/TREASURER

Join our team as Clerk/Treasurer! We're currently seeking a motivated individual to fill this full-time position with regular business hours and occasional evening responsibilities. The position of Town Treasurer consists of directing municipal financial activities. Oversight of the Town's accounts payable and receivable, payroll, fiscal budgets, and grant management. The role involves overseeing and safeguarding the Town's financial resources, including revenue collection, investments, disbursements, and financial reporting. The position of Town Clerk serves as the linchpin in the administrative framework of local government, ensuring the smooth operation of municipal activities and the maintenance of official records. If you're reliable, detail-oriented, and capable of managing municipal finances with professionalism and integrity, we'd love to hear from you! DUTIES Analyzes and reviews budgetary and financial data and prepares various monthly, quarterly, and yearly reports for expenditures, revenues, and payroll; Controls and authorizes expenditures in accordance with established limitations; Develops and prepares the annual budget as required, schedules and attends budget workshops, and effectively communicates with department heads, mayor, and council to establish preliminary budgets; Provide annual investment reports to the Town Council; Retrieve data from existing spreadsheet models, database files, and other automated or manual sources; Provides accounting services: account balancing, bank reconciliations, fund reconciliation, budget balancing, and grant balancing; Grant administration: Coordinates with applicable grantors to ensure grant criteria are met, balances grant accounts and funds, prepares requests for reimbursements, and coordinates with elected officials, department heads, and advisory boards for upcoming applications for local grants.

Human resource management:

administering and processing payroll, and employee benefits programs, including, enrollments, changes, and terminations. Maintains accurate HR records for payroll compliance. Coordinates employee onboarding and training. Supervises office employees daily activities. Issue public notification of all official activities or meetings; Maintain and update documents, such as municipal codes or city charters; Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents; Prepare meeting agendas or packets of related information; Attends Council meetings: Records and edits the minutes of meetings and distributes them to appropriate officials or staff members; Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed; Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.

PREFERRED QUALIFICATIONS

Graduation from a high school or GED equivalent with specialized coursework in accounting, general office practices, or data processing. Hands-on background in accounting, finance, business or public administration, and at least three (3) years of progressively responsible municipal finance work. Any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year-for-year basis. Knowledge of modern governmental accounting theory, principles, and practices; knowledge of internal control procedures and management information systems; considerable knowledge of office automation and computerized financial applications; considerable knowledge of public finance and fiscal planning; considerable knowledge of payroll and accounts payable functions; working knowledge of budgetary, accounting and reporting systems. Ability to prepare and analyze complex financial reports; ability to maintain efficient and effective financial systems and procedures; ability to effectively supervise staff; ability to establish and maintain effective working relationships with employees and town officials; ability to communicate effectively orally and in writing.

PAY AND COMPENSATION DOE

- Starting at $25.00 per hour.

Benefits include:

Health Insurance PERS Retirement Plan (Public Employees' Retirement System) Paid Vacation Holiday Pay

HOW TO APPLY

Please go to our website at www.townofwhitehallmt.com to find an application. You can also pick up an application at Town Hall, 207 E Legion Ave. For more information, please contact the Town Clerk at (406)287-3972. Application deadline is May 7th, 2026 at 4:00pm Applications can be submitted in person at Whitehall Town Hall or by email to clerk@townofwhitehall.org.

Pay:

From $25.00 per hour

Benefits:

Health insurance Paid time off Retirement plan

Work Location:

In person