Commercial Billing Administrator

We're currently seeking a Commercial Billing Administrator to join our growing team at Goley Insulation in Dupo, IL. Why Work With Us For over 50 years, Goley Insulation, part of The Goley Companies, has been a trusted name in the insulation industry. We take pride in delivering high-quality solutions for commercial and residential projects throughout Dupo, IL, St. Louis, MO and surrounding areas. We deliver Building Performance Solutions, expert installation, and exceed customer expectations. Here, initiative is encouraged, innovation thrives, and collaboration feels like family. With the right tools, training, and support, we empower every team member to grow, succeed, and build a rewarding career. Our Values in Action Our core values guide everything we do — shaping how we work, grow, and succeed together: Drive to Win

• We set high standards and take pride in delivering exceptional results. Deliver Beyond Expectations
• We go the extra mile to ensure quality, safety, and client satisfaction. Step Up & Take Ownership
• Every team member is empowered to take initiative and make an impact. Strive to Innovate
• Continuous learning and problem-solving keep us at the forefront of our industry. We Are Family
• Respect, trust, and teamwork define our workplace culture.

At The Goley Companies, you're more than an employee — you're part of a team committed to building excellence together. About the Role The Commercial Billing Administrator is responsible for managing and maintaining accurate billing, invoicing, and payment processes for commercial projects at Goley Insulation. This role works closely with internal teams and clients to ensure contract compliance, timely invoicing, and effective cash flow management. Key Responsibilities Maintain and manage the Goley Insulation pipeline, ensuring accurate job and billing information. Coordinate job setup and billing requirements with estimators, project managers, and sales teams. Prepare and submit invoices and pay applications in accordance with contract terms. Track billing schedules and job progress to ensure timely and accurate invoicing. Manage contractor lien waivers and related documentation. Collaborate with internal teams to support billing, credit, and collections processes. Process and reconcile customer payments, including checks and electronic payments. Identify, document, and resolve billing and payment discrepancies to support timely cash flow. Communicate professionally and promptly with clients, internal teams, and third parties. Support client inquiries, documentation requests, and collections-related follow-up to resolution. Education & Experience Requirements Associate degree in Accounting, Finance, Business Administration, or a related field or equivalent professional experience. Minimum 3-5 years of experience in billing, accounts receivable, or project accounting, preferably in construction or a project-based environment. Experience with progress billing, AIA invoicing, lien waivers, and contract-based billing. Strong working knowledge of accounting or job-costing systems (e.g., Quote Plus or similar ERP platforms). Experience working with customer billing portals such as Procore, GC Pay, Textura, or similar systems. Preferred Qualifications Construction or commercial services industry experience. Familiarity with job costing, retainage, tax-exempt projects, and compliance documentation. Proven ability to manage multiple projects, deadlines, and changing priorities. Strong written and verbal communication skills with clients and internal stakeholders. High attention to detail with the ability to investigate and resolve discrepancies independently. Collaborative, proactive mindset with strong follow-through and documentation habits. The Goley Advantage When you join our team, you're not just taking a job — you're investing in your future. We offer professional growth, industry-leading training, and a supportive environment built on trust, teamwork, and excellence.

Our team members enjoy:

Competitive pay Excellent health benefits 401K with Company Match Opportunities for career growth in the rapidly expanding energy efficiency industry Here you're more than an employee; you're part of a team building excellence together.