Compliance Specialist

Our client, a rapidly growing organization with operations across multiple states, is seeking a detail-focused HR Compliance Specialist to support their Human Resources and operations teams. This position plays a key role in maintaining regulatory compliance, supporting internal audits, and ensuring workplace policies and practices align with federal, state, and local employment regulations.

The selected candidate will assist in monitoring compliance programs, managing reporting requirements, reviewing documentation, and partnering with internal departments to ensure HR processes remain compliant as the company continues expanding nationally. This role is ideal for someone who combines administrative precision, regulatory knowledge, and strong problem-solving abilities.

Compliance OversightReview and reconcile workers' compensation invoices and claim-related billing to confirm accuracy and appropriate claim handling.

Conduct internal compliance reviews and operational audits, including evaluations of vendors and cross-department processes.

Identify areas of potential risk and help support corrective actions to maintain compliance standards.

Regulatory ReportingManage required state and federal compliance reporting, including documentation and submissions related to OSHA, FMLA, and EEOC requirements.

Track reporting deadlines and maintain organized records to support regulatory obligations.

Support compliance documentation related to workplace safety programs and other required filings.

Policy & GovernanceAssist with the development, revision, and documentation of company policies and procedures to ensure alignment with current employment laws.

Support internal communication and enforcement of company policies across departments.

Organizational Compliance SupportProvide administrative and compliance support for multi-state operations and complex organizational structures.

Maintain awareness of compliance requirements associated with multi-entity business structures, including LLC frameworks.

Cross-Functional CollaborationWork alongside Legal, Payroll, and HR Business Partners to help ensure compliance in areas such as:

Employee classificationWage and hour regulationsPTO accrual practicesFLSA requirementsProvide support related to sales compensation plans and classification considerations.

Strong attention to detail and ability to handle sensitive information with discretionClear written and verbal communication skillsAbility to prioritize tasks and work independentlyStrong problem-solving and analytical thinkingOrganizational and planning skillsAbility to collaborate effectively across departments