Construction Admin

Job Purpose This position is responsible for ensuring the successful execution of service projects and providing exceptional customer service to clients. The Service Project Coordinator works closely with various departments to coordinate project schedules, manage resources, and maintain timely communication with clients. Essential Duties and Responsibilities Coordinate and schedule all service projects, ensuring they are completed within agreed timelines and budget constraints. Act as the main point of contact for clients during service projects, addressing questions or concerns in a timely and professional manner. Collaborate with internal teams to allocate resources efficiently and ensure proper staffing levels for each service project. Monitor and track project progress, identifying potential issues or delays and implementing corrective actions as needed. Prepare and maintain accurate project documentation, including contracts, change orders, and project reports. Collaborate with project managers to develop detailed project plans and schedules. Coordinate resources, materials, and equipment required for service projects. Monitor project progress and provide regular updates to project managers and stakeholders. Coordinate subcontractors and vendors, ensuring timely delivery of services and materials. Ensure compliance with all safety regulations and company policies. Perform additional duties as assigned by the department. Qualifications Required Education and Experience Minimum two (2) years of experience as a professional construction office administrative assistant or equivalent. Proven experience in project coordination or a similar role within the construction industry. Strong organizational and time-management skills. Excellent communication and interpersonal abilities. Proficient in project management software and Microsoft Office Suite. Knowledge of construction processes and technical specifications. Ability to work in a fast-paced environment and meet deadlines. Strong attention to detail and problem-solving skills. Certificates, Licenses, and Registrations Valid California Driver's License Competencies Effective Communication Analytical Thinking Collaboration Presentation Skills Initiative Thoroughness Conflict Management Personal Integrity Physical Requirements Physical Demands Regular use of hands to handle, feel, or reach. Frequent talking and hearing. Occasional standing and walking. Ability to occasionally lift and/or move up to 15 pounds. Vision abilities required include close vision, distance vision, depth perception, and the ability to adjust focus. Work Environment Office Environment Moderate noise level. Job Site Environment Exposure to moving mechanical parts, fumes, airborne particles, toxic or caustic chemicals, outside weather conditions, extreme cold and heat, and vibration. Loud noise level. #INDHP