Construction Project Administrative Assistant

Construction Administrative Assistant (Project Coordinator); must have prior construction experience As a Construction Administrative Assistant, you will provide administrative support to the construction management team. You will help track construction schedules, invoices, job costs, and construction documents. Primary Duties and Responsibilities. Prepare reports, communications, and meeting minutes. Utilizes construction management software and/or tracking systems to keep project information current and accessible to a variety of users. Prepare and manage construction contracts. Assisting with preparing permits and applications. Receive, organize, distribute, and file all documents for new and ongoing projects and properties. Update database files. Maintain a directory and inventories. Assist with vendor and subcontractor approval and setup in the system. Collect certificate of insurance from subcontractors. Follow up via phone calls and emails to ensure compliance. Maintain and update the compliance log regularly. Assist superintendents with data entry of "Daily Diaries". Track, review, and code invoices, and submit for approval and payment. Handle special projects and other administrative duties as assigned. Education, Skills and Qualifications High school diploma or equivalent required; college degree preferred. support preferred. Excellent execution skills, highly focused task completion, follow-up, communication (written and verbal), and time management skills. Requires resourcefulness, strong organization skills, and flexibility with hybrid work location/schedule. Positive outlook, desire to support and interact with others daily in an exciting, challenging, and ever-changing work environment. Ability to meet deadlines while maintaining a professional attitude; great team player and ability to accept feedback. Must exercise initiative and achieve objectives with minimal supervision. Must be detail-oriented and a problem-solver able to deal with complex situations. Strong computer skills required, proficiency in the full Microsoft Office suite

Pay:

$23.00 - $26.00 per hour

Benefits:

401(k) Dental insurance Flexible schedule

Work Location:

In person