Construction Project Coordinator

Construction Project Coordinator at Phyton Talent Advisors Construction Project Coordinator at Phyton Talent Advisors in East Elmhurst, New York Posted in about 1 hour ago.

Type:

full-time

Job Description:

Our client a well known Financial Services firm is seeking a Construction Project Coordinator in their New York, New York Location! Job Summary The Improvements & Project Support Analyst provides hands-on support for renovation projects and improvements across a U.S. portfolio. This role focuses on day-to-day project coordination, site support, documentation, and reporting to ensure efficient project execution with minimal disruption to business operations. The position works closely with project managers, property managers, vendors, and internal teams to support projects from planning through completion. Key Responsibilities Improvements & Project Support (On-Site Focused) Support active improvement and renovation projects across multiple properties Assist with site visits, walk-throughs, punch lists, and field observations Track project progress, milestones, and outstanding items Document field conditions, issues, and changes for internal reporting Coordination & Communication Coordinate with project managers, property managers, vendors, and consultants Schedule site access, meetings, inspections, and contractor visits Track and follow up on action items, RFIs, submittals, and approvals Communicate project status updates and impacts to internal stakeholders Documentation & Tracking Maintain project logs, trackers, and documentation (drawings, photos, schedules, invoices) Organize and archive project files for compliance and accessibility Review contractor invoices and confirm work completion Track change orders, close-out documents, and warranties Budget & Cost Awareness (Non-Technical) Track spending against approved budgets Flag potential cost overruns or scope changes Assist with collecting vendor quotes and bid comparisons Operational & Asset Support Coordinate with building operations to minimize tenant disruption Support temporary relocations, access logistics, and safety compliance Ensure projects align with building standards and operational needs Assist with post-completion reviews and lessons learned Reporting & Updates Prepare project status reports, summaries, and dashboards Compile photos, schedules, and narrative updates for management Assist with materials for internal capital or facilities meetings Education Degree in Engineering, Facilities Management, or a related administrative field preferred Experience 0-2 years of experience in real estate, construction, facilities, or project coordination Internship or exposure to renovation, building upgrades, or facilities operations preferred Skills & Competencies Strong organizational and follow-up skills Comfortable working on job sites and interacting with contractors and vendors Detail-oriented with the ability to manage multiple projects simultaneously Proficient in Excel, Power BI, and basic reporting tools Strong written and verbal communication skills Basic knowledge of building systems Willingness to learn project workflows