Front Office Coordinator

About the

Role:

We're looking for someone organized and reliable to help keep the day-to-day operations running smoothly. This role handles scheduling, customer communication, and job coordination. You'll be the point of contact between clients, estimators, and technicians. This is not a passive desk job—you'll need to stay on top of moving parts, solve small issues quickly, and keep things organized.

What You'll Do:

Answer calls, texts, and emails from clients Schedule estimates and jobs based on availability and priority Coordinate between estimator, technicians, and clients Keep the calendar organized and up to date Send estimates, invoices, and follow-ups Track jobs from start to finish to make sure nothing falls through Handle basic customer questions and updates Help manage job flow, especially during busy periods

Day-to-Day Looks Like:

Booking new jobs and adjusting schedules as things change Following up with clients after estimates Making sure techs have the right info for each job Handling last-minute changes or urgent requests Keeping everything organized so the team stays on track

What You Need:

Strong organization and attention to detail Good communication skills (phone, text, and email) Ability to multitask and stay calm when things get busy Basic computer skills (email, scheduling software, invoicing) Reliable and consistent—this role keeps everything moving Experience in admin, scheduling, or service-based business is a plus

What We're Looking For:

Someone who takes ownership of their role Problem-solver—doesn't wait to be told what to do Keeps things organized without letting details slip Communicates clearly with both customers and team members

Pay & Schedule:

Pay based on experience Full-time or part-time depending on availability Opportunity to grow as the company grows

Pay:

$22.00 - $25.00 per hour

Benefits:

401(k) Dental insurance Health insurance Health savings account Paid time off Vision insurance

Work Location:

In person