Purchasing, Administration and Customer Service Coordinator

Purchasing Coordinator Full Time Join Us to Build Healing and Hope Together At KVC, we believe strong operations fuel life-changing outcomes. We are seeking a detail-oriented, service-driven Purchasing Coordinator who brings a "people first" mindset to procurement. In this role, you'll go beyond processing purchases—you'll support teams across the organization, build vendor partnerships, and help drive cost-saving strategies that make a real impact. Our team is proud to have a Work Wellbeing Score of 83, reflecting our commitment to a positive, supportive workplace where employees can thrive. Position Overview The Purchasing Coordinator ensures compliance with purchasing procedures while administering key procurement platforms across the agency. This role partners closely with internal teams and external vendors to streamline processes, improve efficiency, and deliver exceptional service. This position reports to the Director of Accounts Payable & Purchasing. Can be remote or Hybrid (3 in office, 2 remote) Must be local to KC metro area or St Louis area This will depend where applicant is from Initial Training should be in office Key Responsibilities Administer Amazon Business Prime purchasing platform, including user setup, approval workflows, and invoice reconciliation Co-manage the company bank credit card system, including user support, approvals, and monthly reconciliation Collaborate with GPO partners and KVC leadership to identify cost-saving opportunities and improve vendor processes Build and maintain strong relationships with key suppliers to ensure consistency and reliability Assist in developing and refining procurement policies and procedures Provide ongoing support and complete additional duties as assigned by leadership What You Bring Strong customer service mindset with a focus on supporting others Excellent organization and time management skills Clear and professional written and verbal communication Proficiency in Microsoft Word, Excel, and Outlook Knowledge of purchasing processes and business practices Valid driver's license and ability to meet agency insurance requirements

Education and Experience Required:

Associate's degree or equivalent experience in accounting, purchasing, or customer service Proven ability to research, evaluate, and follow through with a strong service orientation

Preferred:

Experience working in a nonprofit environment Work Environment & Physical Requirements This role operates in a standard office environment with typical lighting, temperature, and moderate noise levels. The position requires the ability to sit or stand for extended periods, work at a computer, and perform tasks involving communication, movement, and manual dexterity. Reasonable accommodations may be made to support individuals with disabilities. If you are someone who thrives on organization, enjoys helping others, and wants to contribute to a mission-driven organization, we encourage you to apply and be part of a team that is making a difference every day.