Client Property Specialist

Client Property Specialist Bridges Fiduciary Services LLC Tucson, AZ Job Details Full-time From $55,000 a year 19 hours ago Benefits Health insurance Paid time off Qualifications Vendor relationship building Teamwork Confidential information handling Microsoft Excel Property management tools Microsoft Outlook Professional ethics Driver's License Attention to detail Organizational skills Full Job Description Client Property Specialist - Position Description Position Summary The Client Property Specialist is responsible for maintaining, securing, and maximizing the value of client-owned real and personal property assets while ensuring compliance with court requirements and fiduciary standards. This role requires exceptional attention to detail and strong organizational skills to effectively manage multiple properties and related responsibilities. The ideal candidate is proactive, trustworthy, and experienced in property management, with excellent communication and problem-solving abilities. Essential Duties and Responsibilities 1. Property Management & Oversight

• Manage residential and/or commercial properties held under fiduciary responsibility
• Coordinate routine maintenance, repairs, and emergency services
• Conduct property inspections and document condition through detailed reports and photos
• Ensure properties are secure, safe, and compliant with applicable local regulations 2. Administrative Duties
• Assist in developing and monitoring budgets for property expenses and capital improvements
• Review and process vendor invoices and service agreements
• Prepare and maintain documentation for court accountings and internal financial reporting 3. Vendor & Contractor Management
• Identify, vet, and manage contractors and service providers
• Obtain competitive bids and negotiate pricing for maintenance and improvement projects
• Monitor vendor performance to ensure quality service and cost efficiency 4. Compliance & Fiduciary Support
• Ensure all activities align with fiduciary obligations, court orders, and applicable laws
• Maintain accurate, organized records of all property-related transactions and actions
• Support Principal Fiduciary evaluating property decisions, including maintenance to retain or sale 5. Property Disposition (as needed)
• Coordinate property sales, including collaboration with licensed real estate agents
• Prepare properties for sale, including repairs, cleaning, and staging as appropriate
• Oversee timelines, documentation, and communication throughout the sales process Core Competencies 1. Attention to Detail & Organization Skills
• Ensures accuracy in inspections, inventory tracking, financial records, and compliance documentation
• Effectively manages multiple properties, deadlines, and competing priorities with strong organizational systems 2. Professional Communication & Relationships
• Communicates clearly and professionally with clients, tenants, vendors, legal professionals, and internal staff
• Builds and maintains strong relationships with contractors, service providers, and real estate professionals while ensuring quality and accountability 3. Problem-Solving & Critical Thinking
• Identifies issues proactively and implements practical, cost-effective solutions, especially in urgent or complex property situations 4. Regulatory & Compliance Awareness
• Understands and follows court orders, fiduciary standards, and applicable landlord-tenant and property regulations
• Demonstrates a high level of ethics, confidentiality, and accountability when managing client assets and sensitive information Performance Expectations Quality of Work
• Produces accurate, thorough, and well-documented work across all responsibilities, including inspections, inventories, reporting, and vendor coordination
• Maintains high standards of professionalism and consistency in all tasks, with minimal errors or need for rework
• Ensures all documentation, communications, and deliverables reflect attention to detail and fiduciary-level care Timeliness
• Completes assigned tasks, inspections, inventories, and reports within established deadlines
• Responds promptly to property issues, tenant concerns, and urgent matters, maintaining appropriate sense of urgency
• Effectively prioritizes workload to ensure time-sensitive responsibilities are handled efficiently and without delay Compliance and Confidentiality All work complies with fiduciary obligations, regulatory requirements, and internal policies Confidential information is always safeguarded Collaboration
• Works effectively with fiduciaries, team members, vendors, tenants, and external partners to ensure smooth property operations
• Communicates clearly, professionally, and proactively to support coordinated decision-making and problem resolution
• Contributes to a positive team environment by sharing information, supporting colleagues, and aligning efforts with organizational goals Reliability and Accountability Demonstrates dependability in meeting deadlines and fulfilling responsibilities Takes ownership of tasks and follows through to completion Qualifications Required Qualifications
• Minimum of 2 years' experience in property management, real estate, asset management, or a related field
• Strong organizational skills with the ability to manage multiple properties, tasks, and deadlines simultaneously
• High level of integrity, discretion, and accountability when handling client assets and sensitive information
• Excellent written and verbal communication skills
• Ability to work independently, prioritize workload, and exercise sound judgment
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic property management systems
• Valid driver's license with reliable transportation for local property visits Preferred Qualifications
• Experience working in fiduciary services, conservatorships, estates, or legal/financial services environment
• Experience conducting property inspections and asset inventories, including documentation and photo records
• Experience coordinating vendors, contractors, or property-related projects

Pay:

From $55,000.00 per year

Benefits:

Health insurance Paid time off

Work Location:

In person