Department Administrative Assistant

Toggle navigation Department Administrative Assistant The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law. For information on safety and security at the University of Vermont, see the annual security report by clicking on the Clery Act button in the sidebar menu. Finalists for positions at UVM may be subject to a criminal background check. For classified staff positions, actual hiring pay dependent on current competitor market conditions, comparable campus peer(s) at time of hire, and candidate's experience level and length. Be sure to carefully review and update your application information before submitting an application! Position Details Position Details Advertising/Posting Title Department Administrative Assistant Posting Summary This role serves as administrative assistant to the Chair of the Department of Microbiology and Molecular Genetics (MMG) and supports administration of HR processes and other general operational support under the oversight of the department administrator. Assists in implementing faculty and staff recruitment and on-boarding processes to ensure compliance with University and departmental objectives. Administers the department's faculty reappointment, promotion and tenure process. In addition, processes requests for temporary hourly and student hires and international personnel visa requests. Directs support to department Chair, to include creation of documents and management of their calendar and travel. Minimum Qualifications (or equivalent combination of education and experience) Associate's degree and one to three years of related HR/administrative experience required. Desirable Qualifications Bachelor's degree and one to three years of related HR/administrative experience required. Working knowledge of software applications used to support office functions and familiarity with Internet resources. Effective interpersonal communication skills and strong attention to detail. Effective writing and organizational skills. Proficiency with word processing and spreadsheet applications. Ability to work in a fast-paced environment with a diverse population. Prior administrative and/or academic research support related experience highly desirable. Anticipated Pay Range $22.50-$26.75 Other Information Special Conditions A probationary period may be required, This position is ineligible for telework due to the essential functions, Background Check required for this position FLSA Non-Exempt Union Position Yes, UVMSU Posting Details Position will be posted for a minimum of one week, after which it is subject to removal without notice. Job Location Burlington, Vermont, United States Job Open Date 05/22/2026 Job Close Date (Jobs close at 11:59 PM EST.) Open Until Filled No Our Common Ground Statement The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of

Our Common Ground:

Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM's mission and advancing Our Common Ground values through the execution of their job duties. Position Information Position Title Univ Ops Administration OC2 N Posting Number S6114PO Department COM Microbio & Molec Genetics/55120 Position Number 00023991 Percent of Full-Time 1.00 Standard Hours at 1.0 FTE 37.5 Term (months per year) 12 Supplemental Questions Documents Needed to Apply Required Documents Resume Cover Letter/Letter of Application Optional Documents