DEPUTY CIRCUIT CLERK I - Madison County Circuit Clerks Office

JOB OPENING

Deputy Circuit Clerk

I QUALIFICATIONS

High school diploma or equivalent, typing at 45 w.p.m., and zero to (6) months related experience are required.

ILLUSTRATIVE EXAMPLES OF DUTIES AND RESPONSIBILITIES

proficient with office phone system and case management system data entry opens, updates and otherwise maintains paper files and electronic records of court cases, including computer entries and physically shelving and pulling files from shelves issues computer-generated notices, documents and related mailings by regular post and electronic mail processes court orders (receives from court, enters orders in case files, and distributes copies as directed) clerks court trials (swears in witnesses, light data entry, sits through trials, collects and keeps track of exhibits) sets hearing dates, prepares dockets in computer enters dispositions in computer accepts mailed and in-person payments, generates receipts from computer, and posts payments of fines and fees in computer, issues payments balances daily payments opens and sorts mail, makes entries as assigned in system delivers and retrieves files to courtrooms and chambers issues and issues legal documents and distributes to appropriate parties files and processes cases and orders of protection researches support and restitution accounts for delinquency receives and/or refers phone calls fulfills requests for record searches and computer queries, copies and other information, including providing information at public counters and sending documents to requesting parties copies and certifies documents as requested prepares and submits publication notices answers questions and provides assistance to public and users of the court assists in the training of new employees knowledgeable and able to perform various duties throughout all divisions of the Circuit Clerk's office performs other duties as required or assigned which fall within the scope of the duties enumerated above This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Equal Opportunity Employer Closing Date:

June 8, 2026 or Until Filled If you prefer to submit a paper application, please submit to: Melissa Bickmore at mjbickmore@madisoncountyil.gov or by mail to Melissa Bickmore,155 N Main St., Edwardsville

IL, 62025

Visit http://www.co.madison.il.us/jobs for paper application and full posting. Internal Candidates should apply via Self-Service -> Company Information -> Job Opportunities Madison County's Organizational Values help direct every employee toward a common goal. They remind us that we share a larger purpose. Madison County's Organizational Values are: Communicate openly & honestly I circle back when there is a need for clarity or amends I have direct honest conversations with people rather than talking about them to others I reach out for help when I need it and respond to others appropriately when they ask for help I facilitate clarity not confusion I listen to others while setting my own biases aside and focusing on the whole person Maintain high standards of excellence I conduct myself in a way that demonstrates our standards of excellence I define what success means within my team and engage them through a continuous improvement mindset I and my team set appropriate goals and establish checks and balances to ensure our goals are reasonably achieved I lead by example through establishing clear guidelines and defining our standards I accept change that benefits my colleagues and our organization Integrity I do what I say I'm going to do I act in alignment with my values I do the right thing when nobody is looking I value input from others and recognize that I am not always right I seek to build trust and avoid carelessly blaming others Accountability I own my mistakes, apologize and make amends I make myself available for, and am receptive to feedback I take responsibility I establish achievable deadlines for myself and my team I take ownership by not making excuses Compassion I treat my colleagues with respect and compassion by responding when appropriate in a timely and professional manner I commit to showing compassion by seeing my colleagues as real people I create an inclusive work environment where I value my colleagues as people I respect my colleagues in how I speak about them when they aren't present I actively listen to my colleagues Madison County Government offers a competitive compensation package including: Competitive wages on a step plan with guaranteed increases based on years of service. Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision. Retirement contributions via the Illinois Municipal Retirement Fund (IMRF) pension. Eight-hour workday, which includes a one hour, paid lunch. 14 paid holidays. Employee Assistance Program. Life Insurance and Supplemental Accident & Critical Illness coverage. Paid time off in the form of Vacation and Sick days that begin accruing day one. You may be eligible for Public Service Student Loan Forgiveness (PSLF)