Artistic Assistant

Artistic Assistant

THE OLD GLOBE - 4.5

San Diego, CA Job Details $24 - $27 an hour 1 day ago Qualifications Project team coordination Record keeping Logistics management Multilingual Event coordination Filing Mid-level Databases Administrative experience Invoice payment processing Contract drafting Contracts Theater Appointment scheduling Data collection 1 year Communication skills Progress tracking (project management tasks) Time management Full Job Description The Old Globe is seeking an Artistic Assistant to support the Artistic and New Plays departments, supporting the full lifecycle of productions and artistic development at the Globe. This role connects artists, administrators, and projects across mainstage productions, workshops, readings, tours, and new play initiatives. Working closely with the Associate Artistic Director and Artistic team, the Artistic Assistant ensures that the systems behind the art run smoothly - managing logistics, supporting casting and artist relationships, and helping shepherd projects from early development through production. Key Responsibilities include but are not limited to the following: Scheduling and Coordination Maintain and update the Artistic department calendar across productions, workshops, and events. Coordinate scheduling for auditions, season planning, and departmental meetings. Arrange meetings between artistic staff and visiting or resident artists. Track deadlines and ensure alignment across multiple concurrent projects. Casting and Artist Logistics Support all casting processes, including scheduling, audition coordination, and materials preparation. Manage artist availability (actors, designers, and creatives) and draft offer sheets with oversight from the artistic team. Draft and post casting notices. Maintain and update databases of local actors and creative candidates. Coordinate communication between Artistic and Company Management for workshops and special projects. Script and Reader Program Management Maintain the script submission database and log incoming materials Coordinate script reader assignments and onboarding Track and process reader invoices to ensure timely payment Artistic Events and Artist Relations Coordinate invitations, RSVPs, and ticketing for artistic events, including workshops and opening nights Support visiting and resident artists with logistics and communications Prepare opening night materials (event sheets, gifts, and related details) Assist with Humanities events and related programming Publications and Communications Write First Preview synopses Support program and dramaturgical content by coordinating deadlines, payments, and material distribution Review materials for accuracy of artist and production information Additional Responsibilities Financial & Contract Administration Process invoices and track payments for vendors, artists, and contractors Draft Letters of Agreement (LOAs) in coordination with General Management and Product General Administrative Support Maintain departmental files, records, and project documentation Support grant reporting and data collection related to artistic programming Liaise with MFA program staff and students Represent the organization at readings, showcases, and community events as needed Track and share local productions of interest to Artistic leadership The Old Globe is actively committed to fostering a culture of equity, diversity, inclusion, & access in all areas of our operation. By making intentional, actionable steps, we strive to make The Old Globe a place where theatre makers, employees, volunteers, audience members, and community members of all identities and backgrounds belong. The Old Globe welcomes candidates who demonstrate a commitment to these goals. We strongly encourage people with the following identities to apply: BIPOC, LGBTQIA+, people living with disabilities, and those from other historically and presently marginalized groups. Multilingual candidates are also strongly encouraged to apply. The successful candidate will have the following skills and abilities: Strong organizational and time management skills with the ability to manage multiple priorities Clear and concise written communication Sound judgment and discretion with confidential information Flexibility and adaptability in a fast-paced environment Strong interpersonal skills and the ability to build trust with artists and colleagues Proactive problem-solving and attention to detail 2-4 years experience or combination of education/training or experience 1-2 years of professional experience in an administrative or arts environment Demonstrated interest in theatre and new play development