FWS Student Assistant - Provost

The Academic Planning Student Assistant position will provide administrative support to the Undergraduate Council (UGC) and the General Education Council (GEC). They will also serve as a type editor for the undergraduate catalog. This role requires a detail‑oriented student with strong communication, organizational, and editorial skills. The student worker will assist with meeting preparation, documentation, faculty communications, and catalog editing.

Minimum Qualifications:

Strong written communication skills. Ability to create well‑structured agendas and take clear, accurate minutes. Comfortable interacting with faculty and staff in a professional manner. Excellent attention to detail, particularly for proofreading and editing. Familiarity with academic policy or catalog content (preferred but not required). Ability to manage time effectively and work independently. Applicant must have a current Federal Work Study (FWS) and Summer Work Study (SWS) award for the current academic year in order to apply for this position. Applicants are asked to demonstrate proof of their FWS award by saving their "Award Overview" screen from Student Self Service as a print screen and then pasting it into a Word document and uploading it as part of any additional required application materials. If other documents (in addition to your FWS award) are required as part of your application, you must upload ALL documents as one document. To access Student Self Service, log in to single sign-on at my.usf.edu > enter Student Self Service > choose "Financial Aid" from the menu > choose "My Award and Loan Information" > click the "Award Overview" tab > save this page.

Note:

This page will include applicant's loan, scholarship, and grant information.

Preferred Qualifications:

Experience with document editing or publishing systems. Knowledge of undergraduate curriculum or catalog processes. Familiarity with Microsoft Office and Teams.

Standard Learning Objectives:

As a result of this position, student will be able to: Demonstrate basic employability skills such as: timeliness to work, appropriate dress, interpersonal communication, and time management Receive and solicit feedback from supervisor and effectively apply feedback on the job Assess workplace and demonstrate how personal talents, skills, and knowledge fit into the employer's goals, mission, and vision Communicate transferable and functional skills to prospective employers Undergraduate Council (UGC) and General Education Council (GEC) Support Schedule council meetings in collaboration with the Council Chairs Prepare meeting agendas for the Undergraduate Council and General Education Council. Attend meetings and accurately take minutes. Distribute agendas, minutes, and related materials to council members. Assist in collecting, organizing, and tracking course and program proposals. Communicate professionally with faculty and staff regarding council processes and required actions. Undergraduate Catalog Type Editing Serve as a type editor for the undergraduate catalog. Review and edit catalog entries for accuracy, clarity, and consistency. Ensure compliance with editorial standards, formatting guidelines, and policy requirements. Assist with tracking catalog updates and coordinating revisions with academic units.