Administrative & Bookkeeping Associate (Interior Design Firm)

Administrative & Bookkeeping Associate (Interior Design Firm) Camden Grace LLC West Hartford, CT Job Details Part-time | Contract $25 - $30 an hour 3 days ago Benefits Paid training Flexible schedule Qualifications Accounting systems Writing skills Executive administrative support Bachelor's degree Attention to detail QuickBooks Online QuickBooks Accounting and finance experience Accounting Procurement management

Full Job Description Location:

Hybrid / Remote - West Hartford, CT area (local candidates preferred)

Schedule:

Part-Time, 25-30 hours per week

Compensation:

$25-30 /hour

Start Date:

May 2026

Employment Type:

1099

Independent Contractor Trial Period:

90-day probationary period About the Role We are seeking a highly organized and detail-oriented Administrative & Bookkeeping Associate to support the financial and operational functions of a growing interior design firm. This role is essential to keeping projects and internal systems running smoothly and is ideal for someone who enjoys working behind the scenes in a fast-paced, detail-driven environment. This position reports directly to the Director of Operations and works closely with the principal and design team. Responsibilities span bookkeeping, procurement, and administrative support, with a strong emphasis on organization, accuracy, timeliness and proactive follow-through. This is a hybrid-flexible role, with the option to work 1-2 days per week in-office or fully remotely, depending on candidate expertise and location. Schedule Requirements Est. 25-30 hours per week Minimum of 5 hours per day between 9:00 AM - 5:00 PM (EST) Must be available during standard business hours for team coordination Key ResponsibilitiesBookkeeping & Financial Administration Manage day-to-day bookkeeping using QuickBooks Online and Houzz Pro Record transactions, reconcile accounts, and maintain accurate financial records Prepare and file sales tax Assist with financial reporting and documentation Track project expenses, vendor invoices, and client billing support Maintain insurance documentation and renewal schedules Procurement & Order Management Place and manage orders for all FF&E Track order status and maintain detailed procurement logs per client project Coordinate with vendors regarding lead times, shipments, and deliveries Manage purchase orders and ensure accurate documentation Process, submit, and track claims for damaged items to ensure timely resolution Schedule and coordinate project installations Open and maintain trade accounts; update vendor records Administrative Support Maintain organized digital filing systems across projects Support project documentation and record keeping Assist the Director of Operations, Principal, and design team with day-to-day operational tasks Help ensure internal processes and workflows are followed consistently Qualifications Minimum 5 years of bookkeeping or related financial experience Bachelor's degree in business or related field (preferred) Proficiency in QuickBooks Online (required) Experience with Houzz Pro and/or Airtable (preferred) Experience with interior furnishings product procurement, logistics coordination, or operations support Experience filing sales tax Background in interior design, architecture, construction, or a related industry (preferred) Requirements Must provide own computer (Mac preferred) Strong written communication skills Exceptional attention to detail and organizational ability Ability to manage multiple projects and deadlines simultaneously Expertise spreadsheets and tracking systems Self-directed with a proactive, problem-solving mindset Must pass a background check

Pay:

$25.00 - $30.00 per hour

Benefits:

Flexible schedule Paid training

Work Location:

Hybrid remote in West Hartford, CT 06107