Job Description
Production Manager, Experiential The Specialists Ltd - 3.5 Ridgewood, NY Job Details Full-time $75,000 - $95,000 a year 1 hour ago Benefits Paid holidays Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Fabrication Google Workspace Sourcing Teamwork Interpreting technical drawings Trello Microsoft Office Construction plans Engineering project budget management Client management Managing event budgets Event budgeting Production management Managing projects Productivity software Financial management monday.com Full Job Description Company Description The Specialists has been a cornerstone of support for New York City's creative community for over 40 years. As the East Coast's premier supplier of fabrication, graphics, and props, we serve industries spanning film and television, live theater, advertising, art, and architecture. Operating from a 60,000 square foot facility in Queens, we combine traditional craftsmanship like mold-making and blacksmithing with innovative technologies such as 3D printing and advanced programming. Our dynamic team of artists, engineers, and designers thrives on pushing the boundaries of creativity and problem-solving to deliver high-quality, cost-effective solutions. We embrace both tradition and innovation to help bring visionary ideas to life, quickly and efficiently. Role Overview The Specialists is seeking a Project Manager with a background in experiential marketing, event production or custom fabrication to join our growing team. This is a dual-role position — you will be both a trusted client partner and an internal production driver, managing complex builds from initial brief through final installation. Our experiential work spans retail activations, branded pop-ups, trade show environments, live event installations, window displays, and large-scale brand moments for some of the most recognized names in entertainment, fashion, beauty, and consumer goods. No two projects are the same, and neither are the problems you'll solve.
Compensation:
$75,000-$95,000 annually, commensurate with experience and hard skills. Key Responsibilities Own projects end-to-end:
intake, scoping, budgeting, scheduling, production, installation, and wrap-out Serve as the primary point of contact for clients throughout the project lifecycle — translating creative briefs into actionable production plans and keeping stakeholders aligned at every stage. Collaborate daily with internal fabrication departments (design, wood shop, metal shop, mold shop, 3D lab, graphics, paint/finishing) to develop feasible build strategies and ensure on-time, on-budget delivery. Build and manage detailed project schedules, tracking milestones, resource allocation, and dependencies across concurrent projects. Prepare and manage project budgets; process change orders, track actuals vs. estimates, and flag variances proactively. Source and manage outside vendors, subcontractors, and specialty suppliers; solicit bids and negotiate pricing as needed. Coordinate logistics for installation and strike, including site surveys, permitting support, crew scheduling, and load-in/load-out planning. Maintain clear and consistent communication — status reports, meeting notes, and change orders — across clients, vendors, and internal teams. Identify project risks early and develop mitigation strategies to keep builds on track in a fast-paced, deadline-driven environment. Contribute to pre-sales and quoting efforts, working with the Director of Fabrication to develop ROM estimates and scopes of work. Required Qualifications 3-5 years of project management experience in experiential marketing, event production, scenic or prop fabrication, retail fixture production, or a related field. Demonstrated ability to manage multiple concurrent projects with competing deadlines. Fluency in reading and interpreting design drawings, renderings, and technical documents. Strong budgeting and financial tracking skills; experience with cost estimating preferred. Excellent communication and client management skills — comfortable presenting to clients and navigating difficult conversations. Proficiency in project management tools (Trello, Asana, Monday.com, or similar) and standard office software (Google Workspace, Microsoft Office). Familiarity with fabrication processes — an understanding of how things are built is essential; hands-on shop experience is a plus. Ability to travel occasionally for site surveys, installations, and activations. A calm, solutions-first attitude when things don't go as planned (and sometimes they won't). What We Offer A dynamic, creative work environment where no two projects are the same. Competitive salary commensurate with experience. Opportunities for professional growth and skill development. A collaborative team culture that values craftsmanship, innovation, and excellence. Health, dental, and vision benefits. 401(k) with company matching after one year. Paid time off and holidays. How to Apply Please submit your resume and a brief cover letter outlining your experience and why you're excited to join The Specialists, Ltd. We review every application and will be in touch with qualified candidates promptly. Please email your resume and cover letter to: The Specialists, Ltd. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Pay:
$75,000.00 - $95,000.00 per year Benefits:
401(k) Dental insurance Health insurance Paid time off Work Location:
In person
