Job Description
Scheduled Hours 40 Position Summary Manages and directs all research financial and operational issues for the department, while ensuring cohesiveness, compliance and consistency. Oversight responsibility includes making sure that established objectives are met.
Job Description Primary Duties & Responsibilities:
Oversees grant and operating funds, including funding from multiple divisions. Prepares and oversees department research budget, financial plan, and financial projections. Prepares and analyzes grant data reports; distributes, tracks, and monitors bridge, start-up, cost-sharing, and restricted DFA funding. Develops and oversees tracking mechanisms for grant submission data (current awards, pending awards, grants submitted, etc.). Provides data for research components of division strategic plan documents. Oversees the purchasing operation, ensuring maximum utilization of funds; reviews and approves social expenses, equipment, and other transactions over staff limits. Interpretates and communicates all University and government policies and procedures related to research administration. Oversees research payroll sourcing; approve payroll documents. Develops, implements, and maintains standard practices and procedures to ensure efficient workflow; manages cost vs. processes improvement decisions. Assures professional public relations and efficient handling of complaints. Works with the Unit Leaders, Department Chairman, and/or Executive Director for Business Affairs & Strategic Planning to develop new programs or projects. Represents the department on University committees (e.g., Department Research Administrators Committee, Department Research Compliance Committee). Oversees personnel issues consists of handling employee-related problems, reviewing and approving all research staffing changes such as promotions and hires, ensuring completion of job descriptions and employee evaluations, and ensuring titles and salaries are consistently maintained. Oversees personnel to ensure staffing levels are maintained. Prepares annual reports for research administration and oversight of divisional annual reports as they relate to research data. Oversees preparation of monthly research newsletter. Oversees space system updates for all research-related space. Oversees coordination of common services such as radioactive waste disposal, equipment maintenance, glassware washing needs, etc.; coordination of common equipment and shared facilities. Works with Facilities and maintenance staff to ensure laboratory equipment is properly maintained (including electrical issues, hood certifications, general maintenance, etc.). Supervises support service activities as they relate to research space. Oversees equipment inventory (both internal and University systems). Working Conditions:
Job Location/Working Conditions Normal office environment Physical Effort Typically sitting at a desk or a table Equipment Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education:
Bachelor's degree Certifications/Professional Licenses:
No specific certification/professional license is required for this position. Work Experience:
Financial Management, Grant Development, Or Strategic Planning Function (7 Years), Supervisory (5 Years) Skills:
Academic Administration, Research Administration Driver's License:
A driver's license is not required for this position. More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles. Preferred Qualifications Education:
Master's degree Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience:
No additional work experience unless stated elsewhere in the job posting. Skills:
Decision Making, Diplomacy, Independent Judgment, Interpersonal Communication, Office Administration, Oral Communications, Professional Etiquette, Professional Integrity, Strategic Planning, Written Communication Grade G17 Salary Range $110,300.00 - $194,200.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Q:
Can I create a job alert to notify me when jobs of interest are posted? A:
Yes! After you create a Candidate Home account, you can set up and manage job alerts to be sent to you either daily or weekly, according to the filters you select. You can add, edit, or delete job alerts at any time. You will need to opt in to communications from WashU when you set up your first alert and will only receive alerts for jobs posted after the alert has been created. Set alerts today so you do not miss any new opportunities! Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care. WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world. Useful Links Who We Are Human Resources Benefits Living in St. Louis Frequently Asked Questions Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. Regulatory Postings Know Your Rights:
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