District Office Secretary

District Office Secretary at Joint School District # 171 in Orofino, Idaho, United States Job Description Position Overview We are looking for a motivated self-starter to join our District Office team in a support capacity. This role is designed for a flexible individual who enjoys a variety of tasks—from assisting with the purchasing process and high-volume data entry to helping with district marketing and Google Workspace organization. You will be a key assistant to the Superintendent, ensuring the District Office stays organized while collaborating with our HR, Business, and AP departments. Key Responsibilities Purchasing & Data Entry Support •

Ordering Assistance:

Assist with the preparation of purchase orders and help track the status of open orders to ensure items arrive on time. •

Data Entry:

Provide accurate and timely entry of information into district databases, including vendor updates and inventory logs. •

Clerical Coordination:

Help organize packing slips and receipts to assist the Accounts Payable (AP) department with invoice verification. Technology, Marketing & Communications •

Google & Microsoft Support:

Use Google Workspace (Docs, Sheets, Drive) and Microsoft Office (Word, Excel) to organize files, update lists, and draft documents. •

Marketing Assistance:

Help maintain the district's social media presence and website; assist in drafting community newsletters or flyers. •

Digital Organization:

Assist in keeping shared drives and district calendars updated and user friendly. Administrative & Superintendent Support •

Office Assistance:

Support the Superintendent with scheduling, answering phones, and prepping materials for meetings or Board presentations. •

Department Liaison:

Help route paperwork and inquiries to the appropriate departments (HR, Business Manager, or AP) to ensure smooth office flow. •

Flexible Support:

Handle "other duties as needed," such as greeting visitors, organizing mail, or assisting with special district events. Required Skills & Qualifications •

Tech-Savvy:

Strong working knowledge of Google Drive/Apps and Microsoft 365. You should be comfortable navigating spreadsheets and digital folders. •

Communication:

Ability to write clear emails and assist with professional social media posts. •

Accuracy:

High attention to detail, specifically with data entry and tracking numbers. •

Adaptability:

A flexible team player who is happy to jump in and help wherever the day's priorities shift. •

Education:

Must have high school diploma or equivalent •

Pre-employment Requirements:

Selected applicant must be able to pass a criminal background check and drug test Personal Attributes •

Proactive:

You don't wait to be told what to do; you see a stack of papers that needs filing or a digital folder that needs organizing and you take care of it. •

Professional & Discrete:

You understand the importance of confidentiality when working in the Superintendent's office. •

Helpful Mindset:

You enjoy being the "go-to" person who supports the team and keeps the office running efficiently.

Job Posting:

2540736

Posted On:

May 13, 2026

Updated On:

May 13, 2026