Document Management Specialist

Overview We are seeking a detail-oriented and meticulous Document Management Specialist to join our team. The primary responsibility of this role is to accurately scan, index, and organize a large volume of historical and active paper documents into our digital document management system (DMS). The ideal candidate must possess exceptional organizational skills, a strong commitment to accuracy, and proficiency in operating scanning equipment. Key Responsibilities Prepare paper documents for scanning, including removing staples, repairing tears, and ensuring proper orientation. Operate high-speed scanning equipment to digitize various types of documents (e.g., invoices, contracts, personnel files). Perform quality control checks on scanned images to ensure clarity, completeness, and legibility. Accurately index and categorize digital documents using predefined naming conventions and metadata tags within the DMS. Maintain the integrity, confidentiality, and security of all physical and digital records. Troubleshoot basic scanner issues and perform routine maintenance. Adhere to all company policies and regulatory requirements regarding document retention and privacy. Qualifications Required High school diploma or equivalent. Proven high level of attention to detail and accuracy, particularly when handling repetitive tasks. Strong organizational and time management skills. Ability to lift and move boxes of documents weighing up to 25 lbs. Preferred Proficiency in using scanning equipment and document preparation techniques. Experience in data entry, document control, or a related administrative role