Archives and Records Management Assistant (Community Service Aide I) - (Limited Duration)

Duration and benefits: This position is considered a limited duration, casual appointment. Hours may not exceed 1400 within the calendar year and must terminate after two years. This position receives no benefits outside of Sick Time, as defined by City Administrative Rule

ARA 3.03

https://www.portland.gov/policies/adopted-rules-auditors-office/human-resources-adopted-rules-auditors-office/ara-303 The City Auditor's Office is seeking motivated, detail-oriented individuals who can work both independently and with a team to help preserve and provide access to historic city records. This position reports directly to the City Archives Collections Manager. The Archives & Records Management Assistant will gain experience in a variety of duties including preserving and cataloging historic records, creating archival quality scans for online access, and assisting the reference team who work to provide public records access to researchers. Additionally, this position may support archivists involved in outreach activities with that connect local history with the community. Responsibilities of the Archives & Records Management Assistant include: Welcoming customers and explaining research room policies; Record retrieval and reshelving services; Arrangement, description, and basic preservation of historical city records in preparation for public access in the City Archives research room; Digitization of historical city records for virtual reference services and remote public access; Assisting with outreach programing, such as staffing events or research for exhibitions; Attending staff meetings as available. As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor's Office promotes open and accountable government by providing impartial reviews and investigations, access to public information, and services for City government and the public. It employs nearly 50 staff members working in seven divisions, one of which is Archives & Records Management. The Auditor's Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply.

WORK SCHEDULE

Office hours: 8:00 a.m. to 4:30 p.m. Tuesday - Thursday. The Research Room is open Tuesday/Thursday 12:00 p.m.-4:00 pm and Wednesday 9:00 a.m. - 1:00 p.m. Work schedules are based around the hours the Research Room is open and may require some flexibility regarding days and times. The number of work hours per week will not exceed 24 hours. Preference given to candidates with maximum availability. The following minimum qualifications are required for this position: Ability to perform basic customer service tasks and provide directional assistance to the public Ability to work independently and manage time to complete tasks and meet deadlines. Ability to communicate effectively in writing for a public audience and to organize written information following a specified format. Ability to accurately input, update, and maintain data in systems or databases. Ability to use the internet and other resources to research and find information about government programs and services. An interest in archives, history, information management, library science, or public information Applicants are required to pass a criminal background check before employment can begin.

TO APPLY

Submit one document, and respond to the Supplemental Questions in the application: (1) A resume List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them. (2) Responses to Supplemental Questions Describe how you meet the following minimum qualifications, which are required to be successful in this position. Where possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. Your application will be deemed incomplete and ineligible to move forward if these questions are left unanswered. Question 1: Tell us about your ability to review details and reconcile errors. (Connect items in your resume to demonstrate how you meet this qualification, when possible). Question 2: Tell us about your ability to work independently, exercise judgment, and problem solve. (Connect items in your resume to demonstrate how you meet this qualification, when possible). Question 3: Tell us about your experience: as a member of a historically underrepresented group participating in government decision-making; ensuring equitable operations or program outcomes; making workplaces and/or public spaces more inclusive; or exposure to racial inequities and actions you took to help resolve them. If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position. (Connect items in your resume to demonstrate how you meet this qualification, when possible). Applicants must submit their resume and respond to the supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested. Recruitment Timeline (subject to change) Application period: 5/18/2026 - 5/26/2026 (Recruitment subject to close before the listed closing date if 100 applications are received) Applications reviewed: Week of 5/26/2026

Interviews:

Week of 06/08/2026 Job offer: TBD (start date will be until after 07/01/2026) Employee benefits: Casual employees do not accrue vacation or service credit. Casual employees are eligible for paid sick time as required by City of Portland City Code or State law. The following link provides an overview of

City Sick Time:

BHR-18.01

- City Protected Sick Time for City Casual Employees | Portland.gov . Part-time Community Service Aides are not eligible for holiday pay.

Work status:

Non-citizen applicants must be authorized to work in the United States at the time of application.

Work location:

The position is based in the Portland Archives & Records Center, 1800 SW 6 th Ave. Veteran's preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile (if applicable), as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.

Equal employment opportunity:

It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Disability, Pregnancy, and Religious Accommodations:

If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Arianna Gazca at Arianna.

Gazca@portlandoregon.gov .

Technical assistance:

If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Arianna Gazca at Arianna.

Gazca@portlandoregon.gov . For more information about the

Auditor's Office:

https://www.portlandoregon.gov/auditor/