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Document Specialist
Job
Brooksource
Remote
$37,440 Salary, Full-Time
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Job Description
Document Specialist Brooksource - 3.7 Nashville, TN Job Details Contract $17 - $19 an hour 15 hours ago Qualifications Computer operation Computer literacy Scanning Ladder use High school diploma or GED Quality control Cleaning Materials handling Full Job Description About the Role Document Capture Technicians work in two-person production teams plus a third floating member, capturing paper court records into digital form on TSC-supplied scanning equipment. The role combines physical archive work (retrieving and refiling boxes from vertical shelving), detail-oriented paper handling (folder extraction, order discipline, refoldering), and basic operation of scanning hardware and software. The work is repetitive, sequential, and quota-driven: each team is expected to scan approximately 1,800 forms per day. The pace is sustained, not frantic. This is not a sedentary desk role. Field technicians must be able to climb a movable archive ladder/stairs to a 10-shelf-high vertical shelving system, lift archive boxes, and carry them to and from the workspace. Capture Technicians must be physically capable of full shelf-to-workspace box transport as well as standing for the majority of their shift. Key Responsibilities Box transport (shelf ↔ workspace) Pull archive boxes from vertical shelving (up to 10 shelves high) using the on-site movable archive stairs Carry boxes to the team workspace and stage them in box-order Return completed boxes to their original shelf location with correct ordering preserved Coordinate with Davidson County archive staff when they are available; operate independently when they are not Document preparation (extraction and refolder) Extract forms from folders in box order, maintaining strict front-to-back sequence Build "unscanned stacks" of uniformly oriented forms for the scanner operator After scanning, re-folder forms into empty folders (one form per folder, any-to-any matching) and re-stock folders into their box Keep stack heights balanced so the scanner operator is never starved or backed up Scanner operation Operate a commercial-off-the-shelf sheet-fed scanner on a project laptop or iPad (all hardware and software provided by TSC). Feed forms one at a time, face-down and top-first, into the scanner at a steady cadence Monitor scan quality in real time; flag misfeeds, double-feeds, skewed scans, and blank pages Perform routine cleaning of the scanner glass and rollers; flag roller-kit replacement when ScanSnap Home reports the threshold Cross-team flex labor The team's daily quota is the unit of success — strict role enforcement is not. All technicians cross-train on extraction, scanning, and refoldering, and pitch in where the workflow needs it (waiting on stacks, end-of-day cleanup, recovery from variance). Daily metrics and quality Record forms-per-day, box-per-day, and exception counts on the daily KPI sheet Surface any pace, equipment, or coordination issues to the Capture Project Lead the same day — do not let variance compound silently Records care Handle aged paper (some forms date to 1985) with care; report any forms that are torn, water-damaged, or otherwise compromised Maintain order discipline so the digital archive's per-folder sequence matches the original box order Required Qualifications High school diploma or equivalent Authorized to work in the United States Eligible to pass a criminal background check (this role handles sensitive court records; background check is a condition of employment) Reliable transportation to the Davidson County Archive in Nashville for the duration of the engagement Able to commit to the full ~17-week engagement, Monday-Friday Detail-oriented with strong working memory for sequence and order Comfortable using a laptop or iPad for routine software operation (no programming required) Able to follow written and verbal procedures precisely and consistently Able to work cooperatively in a small team Preferred Qualifications Prior experience in records management, archives, library science, or document scanning Experience operating production scanners, copiers, or other high-volume document equipment Prior data-entry or quality-control work in a regulated or high-accuracy environment Familiarity with Tennessee court records, public records workflows, or government-archive operations Physical Requirements This role has substantive physical demands.