Committee Minutes Specialist

The Committee Minutes Specialist supports Management Committees and the Risk Governance team by producing accurate, balanced, and audit-ready minutes. This role is responsible for maintaining the official historical record of committee deliberations, ensuring all documentation is impartial and meets strict regulatory formatting standards.

Key Responsibilities Precision Documentation:

Prepare formal minutes that are clear and consistent with specific templates (1" margins, 11 pt Arial, 1.15 line spacing).

Attendance & Quorum:

Accurately capture arrivals, departures, and roles (members vs. guests).

Deliberation Capture:

Document discussions, actions, votes, and "effective challenge"-capturing the rationale and referenced materials without personal bias.

Confidentiality:

Manage documentation for executive sessions, coordinating with Legal to ensure privileged information is handled according to policy.

Workflow Management:

Follow a standardized post-meeting timeline for draft circulation, review cycles (Presenters, Committee Secretary, Chair, Legal), and final archival.

Record Integrity:

Maintain reference materials, acronym lists, and checklists to ensure continuity across meetings. Required Qualifications & Skills 3+

Years:

Technical Writing & Minute Taking. Ability to synthesize complex, high-level discussions into objective summaries. 3+

Years:

Attention to Detail. Mastery of document controls, versioning, and rigid formatting rules. 3+

Years:

Stakeholder Communication. Professionalism to liaise with Executive Chairs, Legal counsel, and senior presenters.

Tech Proficiency:

Expert level in Microsoft Word and PowerPoint. Experience with Box/GEMS or similar document repositories. Preferred Experience Prior experience in a Chief of Staff environment or supporting Board-level executive committees. Background in Banking or Regulatory settings. Certifications such as PMP or CAPM. Ready to be the "source of truth" for executive-level decisions at one of San Antonio s most respected institutions? If you have a sharp ear for detail, a master s touch with technical writing, and the professional poise to navigate high-stakes committee discussions, we want to hear from you. This is a specialized, focused opportunity where your documentation becomes the official record of record. Take the next step in your governance career-Apply today to join the Risk Governance team as a Committee Minutes Specialist!

salary:

$31 - $33 per hourshift: Firstwork hours: 8 AM - 5

PMeducation:

BachelorsResponsibilities.

SkillsCopywriterMS OfficeMinute TakingTranscriptionTechnical WritingGovernance DocumentationRecord KeepingMeeting SummaryExecutive SummariesBoard SecretaryCorporate SecretaryCorporate GovernanceRisk GovernanceRegulatory ComplianceBoxGEMSSharePointDocument Version ControlMicrosoft PowerPointChief of Staff PMPCAPMCommittee Minutes SpecialistQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days. job detailssummary$31 - $33 per hourtemporarybachelor degreecategorybusiness and financial operations occupationsreferenceAB_4933915job details The Committee Minutes Specialist supports Management Committees and the Risk Governance team by producing accurate, balanced, and audit-ready minutes. This role is responsible for maintaining the official historical record of committee deliberations, ensuring all documentation is impartial and meets strict regulatory formatting standards.

Key Responsibilities Precision Documentation:

Prepare formal minutes that are clear and consistent with specific templates (1" margins, 11 pt Arial, 1.15 line spacing).

Attendance & Quorum:

Accurately capture arrivals, departures, and roles (members vs. guests).

Deliberation Capture:

Document discussions, actions, votes, and "effective challenge"—capturing the rationale and referenced materials without personal bias.

Confidentiality:

Manage documentation for executive sessions, coordinating with Legal to ensure privileged information is handled according to policy.

Workflow Management:

Follow a standardized post-meeting timeline for draft circulation, review cycles (Presenters, Committee Secretary, Chair, Legal), and final archival.

Record Integrity:

Maintain reference materials, acronym lists, and checklists to ensure continuity across meetings. Required Qualifications & Skills 3+

Years:

Technical Writing & Minute Taking. Ability to synthesize complex, high-level discussions into objective summaries. 3+

Years:

Attention to Detail. Mastery of document controls, versioning, and rigid formatting rules. 3+

Years:

Stakeholder Communication. Professionalism to liaise with Executive Chairs, Legal counsel, and senior presenters.

Tech Proficiency:

Expert level in Microsoft Word and PowerPoint. Experience with Box/GEMS or similar document repositories. Preferred Experience Prior experience in a Chief of Staff environment or supporting Board-level executive committees. Background in Banking or Regulatory settings. Certifications such as PMP or CAPM. Ready to be the "source of truth" for executive-level decisions at one of San Antonio's most respected institutions? If you have a sharp ear for detail, a master's touch with technical writing, and the professional poise to navigate high-stakes committee discussions, we want to hear from you. This is a specialized, focused opportunity where your documentation becomes the official record of record. Take the next step in your governance career—Apply today to join the Risk Governance team as a Committee Minutes Specialist!

salary:

$31 - $33 per hourshift: Firstwork hours: 8 AM - 5

PMeducation:

BachelorsResponsibilities.

SkillsCopywriterMS OfficeMinute TakingTranscriptionTechnical WritingGovernance DocumentationRecord KeepingMeeting SummaryExecutive SummariesBoard SecretaryCorporate SecretaryCorporate GovernanceRisk GovernanceRegulatory ComplianceBoxGEMSSharePointDocument Version ControlMicrosoft PowerPointChief of Staff PMPCAPMCommittee Minutes SpecialistQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.