Administrative Assistant 4
- Faculty Affairs University of Nevada, Reno
- 4.
2 Reno, NV Job Details Full-time 19 hours ago Benefits Health insurance Dental insurance Employee assistance program Vision insurance Life insurance Retirement plan Qualifications Employee onboarding Faculty hiring Research Mid-level Administrative experience High school diploma or GED Supervising experience Team management Overseeing academic personnel management Clerical experience 1 year Onboarding process management Staffing management Full Job Description The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment. If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or . For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778. Job Description The University of Nevada, Reno is recruiting for an Administrative Assistant 4 in the Faculty Affairs office. The position supports Faculty Affairs through comprehensive recruitment, onboarding, team supervision, and operational coordination. Responsibilities include collaborating with leadership, department chairs, and recruitment partners to identify faculty staffing needs; develop and manage academic, affiliate, and community faculty recruitment processes; and ensure compliance with institutional and partnership requirements. The role serves as an onboarding specialist for new faculty, coordinating system access, credentials, training, and orientation resources, while managing NetID and appointment timelines. Additionally, the position provides supervisory leadership for administrative assistants and student workers, oversees staff recruitment and onboarding/offboarding processes, and ensures continuity of administrative support within the unit. The role also represents Faculty Affairs in orientations with Faculty Development and committees and serves as backup support to ensure efficient departmental operations. Required Qualifications Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR One year of experience as an Administrative Assistant III in Nevada State service; OR An equivalent combination of education and experience as described above. Schedule The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs. Compensation Grade Grade 29 In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code. To view the classified compensation schedules, please visit: Classified Compensation . Select Salary schedule, PP01. For more information, visit the Classified Salary Calculator The Perks of PERS Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates "I'm so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I'm completely secure and confident that my retirement will always be there for me."
- Robin F. Rich retirement plan
- Retirement Calculator Perks of Working at UNR Health insurance options including dental and vision
- Health Insurance Life insurance, generous annual and sick leave
- Classified Benefits E.
L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. E.L. Wiegand Fitness Center Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues. Staff Employees' Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC Grants-in-aid for Classified Employees The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Staff Grants-In-Aid Benefit Classified Employee Family Opportunity Program The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family Opportunity Program Department Information https://med.unr.edu/faculty/faculty-affairs Exempt No Full-Time Equivalent 100.0% Required Attachment(s) Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at . Attach the following attachment(s) to your application Resume/CV
- (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented. Cover Letter
- (optional) Contact Information for Three Supervisory References
- (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position. Transcripts
- (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position. Veteran Interview Consideration
- (optional)
- To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application.
Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc). This posting is open until filled Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. Posting Close Date Note to Applicant A background check will be conducted on the candidate(s) selected for hire. HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment. References will be contacted at the appropriate phase of the recruitment process. Applicants hired on a federal contract may be subject to E-Verify. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment. Schedules are subject to change based on organizational needs. University of Nevada, Reno School of Medicine
