Educational Specialist (0077444T)

Educational Specialist (0077444T) Salary See Position Description Location Kane'ohe, HI Job Type Full-Time Temporary Job Number 2026-00818 Department Windward Community College Division Academic Affairs Opening Date 04/21/2026 Closing Date 5/6/2026 11:59

PM Hawaii Position Number:

0077444

T Description Title:

Academic Support (Educational Specialist)

Position Number:

0077444

T Hiring Unit:

Academic Affairs Location:

Windward Community College Date Posted:

April 21, 2026

Closing Date:

May 06, 2026

Band:

B Salary :

salary schedules and placement information

Full Time/Part Time:

Full Time Temporary/Permanent:

Temporary - Not to

Exceed:

June 30, 2027

Other Conditions:

To begin June 2026, pending position clearance and actual staffing needs. Assignments may include evening, weekend, and holiday hours, and travel to off-campus locations. Continuation subject to funding and program needs. Duties and Responsibilities (

• Denotes Essential Functions)
• Serve as campus coordinator and point-of-contact for the Banner Student Information System (Banner SIS) for the College. Provide functional support to campus Banner SIS users and communicate with the UH System Banner Office for assistance as necessary.
• Convene and coordinate meetings among campus Banner SIS users. Provide timely information and advice, such as, systemic Banner SIS modifications, new technology Introduction, and synchronization with other data systems of the University.
• Collaborate with campus units (student services, administration, etc.) to ensure integration of various informational systems with the least amount of service disruption.
• Coordinate, train, and assist campus Banner SIS users to facilitate effective usage of the information system and applications related to curriculum management, course modifications, and course scheduling.
• Provide assistance and training to faculty in the course modification/proposal process to improve clarity in course proposals, and to support non-standard class scheduling needs to further academic initiatives.
• Serve as Curriculum Management System Administrator to ensure the course approval system is functioning property, update curriculum database workflows, user directory, and notification lists.
• Coordinate and review all course changes with campus Curriculum Committee to identify and clarify discrepancies. Direct program proposals, memorandums, and miscellaneous curriculum documentation through the approval process.
• Ensure elements of new course proposals and modifications to existing proposals are formatted properly and appropriate to improve clarity in proposals, and to facilitate transfer of proposal from campus to system-wide curriculum management database.
• Maintain records of curriculum course modifications and ensure accurate and timely updates to course-related data in Banner SIS.
• Represent the campus at system-wide meetings, such as curriculum management user-group, curriculum management development/transition group. Participate in Banner/curriculum management interface development/transition sub-committees.
• Address defect reports and enhancement requests with appropriate groups.
• Create records in Banner SIS and internal file storage server. Convert documents suitable to file transfer protocol application for uploading to internal web server.
• Responsible for setting up Banner SIS to begin course scheduling and registration activity for each term. Collaborate with Registrar and Fiscal Authority, or their designee, to disseminate scheduling timelines to the campus.
• Monitor the input of classes by divisions and review information for accuracy. Advise and follow up with appropriate unit for corrections.
• Coordinate with Registrar to execute Banner operations. Process encrypted SAT and ACT scores through internet reporting systems; evaluate, score, date, and code official and unofficial student records, etc.
• Update Banner programming rules to accommodate student placements. Evaluate and improve processing of transfer data.
• Track and evaluate registration failures and errors to correct and improve systemic or recurring functionality problems.
• Collaborate with registration staff, counselors, or other responsible officials in the resolution of discrepancies associated with curriculum management and registration system issues.
• Track curriculum changes for updates to campus course catalog. Proofread, edit, and resolve reported discrepancies. Submit final edit to Media Services for publication.
• Assist in the development of reports using available Banner SIS data for management decisions and improved operations at the College. Provide annual campus statistical data/report to requesting UH offices.
• Retrieve, review, and analyze data from all UH System-wide online student portals and databases (e.

g. STAR, Banner, MyUH, Laulima, Articulation databases, etc.) and other sources of institutional data as requested. Other duties as assigned. Minimum Qualifications Possession of a baccalaureate degree in Business Administration, Public Administration, Education, Computer Science, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for managing student Information and/or curriculum databases; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Considerable working knowledge of principles, practices and techniques in the area of student information systems and/or curriculum databases as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with student enrollment and/or information management. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. Demonstrated ability to operate a personal computer and apply word processing software. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. Desirable Qualifications Knowledge and/or experience working with Banner, STAR, and/or curriculum databases. Knowledge and/or experience with responsibilities for course scheduling.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach the following required documents: Resume; Cover letter indicating how you meet the minimum and desirable qualifications of the position; Transcript(s) verifying degree and coursework to date appropriate to the position. (Copies of transcripts are acceptable; however, original official transcripts will be required at the time of hire. Academic record/grade summaries will NOT be accepted. Diplomas and copies will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant; and Transcript(s) must be attached to receive credit for degree(s). To upload transcript(s), click on " + Add supplemental attachment " after uploading required attachments. Applications submitted without transcripts will be reviewed based on related professional level experience and/or training. Please REDACT references to birth date and Social Security number on submitted documents. Letters of recommendation attesting to job performance and personal character are optional. Incomplete applications will not be considered. Applications are deemed incomplete if materials are unreadable. Materials submitted become property of the College and will not be returned.

Note:

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Inquiries:

Windward Community College Human Resources Office, 808-235-7404. EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/ Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request:

The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/ Employer University of Hawaii Department Windward Community College Address 45-720 Kea'ahala Road Kane'ohe, Hawaii, 96744 Website http://workatuh.hawaii.edu