Education Project Specialist

Education Project Specialist at The American Orthopaedic Association Education Project Specialist at The American Orthopaedic Association in Chicago, Illinois Posted in about 20 hours ago.

Type:

full-time

Job Description:

Position Title:

Education Project Specialist Reports to:

Associate Manager, Leadership Education Position Summary:

Under the direction of the Associate Manager, the Project Specialist helps support the development and execution of the AOA leadership programs/ products and meetings. The Project Specialist is a professional who works collaboratively with other AOA staff to support a diverse range of products/ services. This position assists with the general office administration including but not limited to, supporting the Deputy Executive Director and other members of the Education team. To apply, please submit your CV and a cover letter describing your interest in the position (N.B. a cover letter is required for consideration) to Veronica Gonzalez (gonzalez@aoassn.org). Duties and Responsibilities

• Performs an array of administrative tasks in the support and execution of AOA projects/programs.
• Responsible for composing communications including letters, website content, reports and presentation materials.
• Work closely with AOA staff to understand project/program features and benefits. Assists with program material development; works with AOA members to solicit pertinent information.
• Provides general support for AOA educational programs including, but not limited to AOA's Council of Orthopaedic Residency Directors (CORD), Annual Meeting, and Leadership Development Program Offerings. Responsible for related activities, including developing meeting agendas and materials, encouraging member participation, scheduling calls and writing minutes.
• Works with Associate Manager to support AOA's Resident Leadership Forum and Traveling Fellowships.
• Helps organize logistics for onsite management of program meetings, including preparation of materials, registration/enrollment, disclosures, speaker contracts/expense report reconciliation.
• Provide content management support for website as needed.
• Establish and maintain files and document policies and procedures pertinent to the position. Learn necessary technology to administer programs as needed.
• Understand, communicate and advance overall AOA strategic objectives.
• Perform special assignments as determined by supervisor
• Performs other duties as assigned.

Knowledge, Skills and Abilities:

Education:

Undergraduate degree preferred; minimum Associates Degree required

Experience:

1-3 years experience in office/administrative support/customer service or similar administrative management function; or an equivalent combination of education, training, and/or experience. Association experience preferred

Specific Skills:

• Good verbal communicator who has the ability to build relationships with volunteer leadership, staff and vendors.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle multiple concurrent projects and adhere to deadlines.
• Ability to read, analyze, and interpret reports
• Experienced in Microsoft Office tools.

Relational and/or Customer Contact Database technology experience and skills and data management.

Working Conditions/Travel:

• Limited out-of-town travel: Approximately 5 days/year.
• Required in-town weekend meetings: 5-10 days/year

Success Factors:

• Resourceful, self-starter with problem-solving and troubleshooting abilities.
• Strong customer service aptitude.
• Strong organizational skills: ability to prioritize and coordinate a high volume of projects and details simultaneously.
• Broad, solid understanding of mission, goals and objectives of society, as well as strong understanding of how the independent program activities meet these objectives.
• Proactive individual able to take responsibility for delegated activities.
• Interpersonal abilities to get along with others and work as a team.
• Professional demeanor to appropriately represent professional society.
• Willingness to work extra hours during high periods to assure deadlines are met.

To apply, please submit your CV and a cover letter (required) describing your interest and applicable skills for the position to Veronica Gonzalez (gonzalez@aoassn.org).

Job Type:

Full-time, Hybrid (4 Days Remote and 1 Day In-Office)

Salary:

$40,000-45,000/ a year