Job Description
Phase One Coordinator (Clinical Education Coordinator) at Indiana University Phase One Coordinator (Clinical Education Coordinator) at Indiana University in Evansville, Indiana Posted in 4 days ago.
Job Description:
Department IUSM-EVANSVILLE
(IN-MEDE-IUINA) Department Information IU School of Medicine Evansville is located in the heart of downtown Evansville at the Stone Family Center for Health Sciences, a state-of-the-art facility dedicated to collaborative medical education and clinical research. A 30,000
square foot world-class simulation center includes a large human structures lab, virtual hospital and 12-room virtual clinic. Private and collaborative study spaces plus convenient access to faculty and technology create a balanced work-study environment. Like the school's other statewide campuses, medical students in Evansville follow the school's statewide core curriculum and have exceptional community participation opportunities through student groups, medical service learning programs, extracurricular activities and a scholarly concentration focus in Quality and Innovation in Healthcare. Evansville is centrally located between Indianapolis, St. Louis, Louisville and Nashville. With 6 major hospitals serving approximately 2,000 beds, medical students and residents have a large variety of medical training opportunities on one campus at the epicenter of health care delivery in the southwest region of Indiana. Job Summary This is a student-focused position, interacting primarily with First Year Medical Student (MS1) and Second Year Medical Student (MS 2) students, coordinating Phase One courses at the Evansville center. The Phase One Coordinator is an essential point of contact for Evansville students, located at the front reception desk. Department Specific Responsibilities Answers student questions regarding daily class calendars/schedules and be willing to help with miscellaneous student requests. Aligns the Evansville instructional Foundation of Clinical Practice Course (FCP) schedule with the statewide calendar, incorporating changes when necessary. Responsible for scheduling and assigning students to clinical preceptors for required FCP clinic visits. Collaborates with Clerkship department to recruit new volunteer faculty as clinical preceptors for FCP when needed. Provides administrative support for FCP Course Directors with preparation and distribution of course materials. Assists with scheduled student/standardized patient sessions Objective Structured Clinical Examination (OSCE) as well as scheduled Point-of-Care Ultrasound Skills (POCUS) sessions. Attends FCP Statewide meetings when needed (via zoom/by video/in-person rarely). Works directly with Course Directors, Statewide Course Directors and course management teams. Ability to proctor Phase One exams when needed. Collaborates with the Understanding Disease of Organ Systems (UDOS) Coordinator to administer campus Google calendar as well as Canvas calendars, understanding course scheduling and facility room use. Be knowledgeable of available local and statewide Student Services, directing students to the most applicable staff/faculty when needed. Coordinates and maintains student locker assignments (Fall, plus through the academic year). Greets students, employees and guests as the first point of contact at the reception desk in the 4th floor Administrative Suite. Receives mail/packages, will sort and distribute to employee mailboxes. Processes outgoing shipments through IU-approved vendor. Assists with student events like the new Student Orientation as well as Transitions 1 and 2. Maintains office supplies and kitchenette supplies, notifying appropriate staff when refills are needed. Schedules the ad hoc/faculty and staff meetings (in-person and/or zoom), sending out doodle polls for scheduling and selecting most appropriate date/time. Maintains and updates agenda. Other Duties as assigned. General Responsibilities Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences. Schedules rotations and clinic hours for members. May arrange extracurricular activities. Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave. Coordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidates. Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility. Implements program improvement projects from initiation to execution. Offers recommendations to improve program administration and/or the overall quality of care. Participates in the planning and development of academic and clinical requirements to ensure that all accreditation standards are maintained. Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATION
Required High school diploma or equivalent (such as HSED or GED). WORK EXPERIENCE
Required 4 years of experience in administration, office management, or program coordination. Preferred Experience in a clinical or academic setting. SKILLS Required Proficient communication skills. Maintains a high degree of professionalism. Demonstrates time management and priority setting skills. Demonstrates a high commitment to quality. Possesses flexibility to work in a fast paced, dynamic environment. Highly thorough and dependable. Possesses a high degree of initiative. Ability to build strong customer relationships. Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Work Location Evansville, Indiana. This is an in-person position. Advertised Salary $46,894.00 to $49,300.00. Salary will based upon with experience Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure. Job Classification Career Level:
Mastery FLSA:
Nonexempt Job Function:
Health Services Job Family:
Clinical Education Click here to learn more about Indiana University's Job Framework. Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information. Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD. Contact Us Request Support Telephone:
812-856-1234
