School Business Assistant

School Business Assistant Hayward Unified School District - 3.8 Hayward, CA Job Details Full-time $37.61 - $41.50 an hour 1 day ago Benefits Dental insurance Qualifications Computer operation Financial data reconciliation Writing skills Student record keeping Basic math English Purchase order management Financial management report preparation Working with high schoolers Cash register Financial record maintenance Receiving shipments Accounting Cleaning Computer skills Budget management in education Practicing budget management in an educational setting Equipment inventory management Grammar Experience Machine minor repairs Procurement management Communication skills Entry level Full Job Description JOB Under the direction of a the site administrator or designee, operate and maintain a high school book and supply room; maintain the school's budget records; receive, store, sell or issue textbooks, audio-visual equipment and office and classroom supplies; prepare and maintain inventories of school supplies and equipment; maintain student records of lost and damaged books.

EXAMPLE OF DUTIES

Receive, store, issue and deliver school supplies and equipment such as textbooks, audio-visual equipment, films and office and classroom supplies. Check goods against invoices, purchase orders; prepare reports of discrepancies. Receive and fill requisitions for materials and supplies; provide timely deliveries; maintain records of issued materials. Maintain budget record of school expenses; prepare balance sheets; reconcile records to District records; prepare budget reports for school principal, vice principal and each area chairperson. Maintain inventories of school suppliers and equipment; order additional supplies as necessary to maintain adequate stock levels; conduct perpetual and periodic physical inventories of school equipment and supplies. Maintain audio-visual equipment in working order; clean and maintain and perform minor repairs and adjustments such as replacement of lamps, fuses and belts. Receive, distribute and collects films and other audio-visual materials ordered by the Instructional staff. Direct students who assist in warehouse and other activities. Maintain and control a revolving petty cash fund for school operations. Service and maintain school copy machine; stock machine with paper and maintain records of use. Prepare and maintain a variety of reports and records to assure control of assigned functions. Collect, account for and transmit fees for lost or damaged books; prepare refund vouchers for lost books restored or unused portions of deposits; collect for materials used in personal projects; collect for testing and other fees.

OTHER DUTIES

Provide information concerning stock and price of materials; prepare reports as required. Perform other duties, related to the job, as assigned.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

Methods, practices and terminology of basic financial record keeping. Modern office practices, procedures and equipment. Basic accounting procedures. Correct English usage, grammar, spelling, punctuation and vocabulary. Interpersonal skills using tact, patience and courtesy. Oral and written communication skills. Operation of a computer and applicable software. Supply room procedures including methods of storage and issuance of supply items. Inventory purchases. Purchase requisitions, purchase orders, invoices and delivery reports.

ABILITY TO

Add, subtract, multiply and divide quickly and accurately. Proofread to find and correct errors in text and math. Understand and follow oral and written instructions. Read, interpret and follow rules, regulations, policies and procedures. Work independently with little direction. Meet schedules and time lines. Plan and organize work. Maintain alpha/numeric files. Maintain records and prepare reports. Communicate effectively both orally and in writing. Be flexible to perform work within changing priorities and possess sufficient interpersonal skill to work harmoniously with staff, students, administrators, parents and others. Work confidentially with discretion. Operate a variety of equipment including a cash register, computer and applicable software. Understand and follow oral and written instructions. Establish and maintain cooperative and effective working relationships with others.

Working Conditions:

ENVIRONMENT

Indoor work environment. Constant interruptions.

PHYSICAL DEMANDS

Sitting or standing for extended periods of time. Dexterity of hands and fingers to operate a variety of equipment including a computer keyboard. Hearing and speaking to exchange information. Seeing to read a variety of materials. Lifting, carrying, pushing or pulling heavy objects.

SUPPLEMENTAL INFORMATION

Qualifying Exam:

(REQUIRED

FOR ALL QUALIFIED APPLICANTS SELECTED TO MOVE FORWARD

)

Testing Dates and Times:

TBD Please make arrangements to be available on the date(s) above. There will be no make up exams offered. Positions in this job classification typically work range of 40 hours/week for 12 months/year.

OTHER IMPORTANT INFORMATION

The duration of the eligibility list is 6 months unless extended by the Executive Director of Classified Human Resources and the Personnel Commission. Applicants selected for permanent or substitute assignments are required to pay for fingerprinting services and obtain Tuberculosis results prior to beginning work. If you have any questions regarding the fees, please feel free to contact the Human Resources Department at (510) 784-2648. Hayward Unified School District does not pay for employee health and welfare benefits. Full-time employees are required to purchase medical health benefits. Half-time and less than half-time employees may participate on a voluntary basis. Health benefit costs are 100% employee paid through a pre-tax payroll deduction. Employees may opt out of health coverage upon presentation of proof of alternate coverage. Dental coverage is mandatory for all employees working 20 hours per week, or more, regardless of outside coverage. Less than half-time employees may participate on a voluntary basis. The District contributes the full premium for "employee only". Any additional premium will be employee paid. For more information please view the "Benefits" tab of this job announcement.