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Administrative Associate III, VP/Instruction
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Mt. San Jacinto College
Temecula, CA (In Person)
$74,030 Salary, Full-Time
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Job Description
Administrative Associate III, VP/Instruction
Salary $4,998.28
- $7,340.14 Monthly Location Menifee Valley 28237 La Piedra Rd, Menifee, CA Job Type Full Time Job Number 03380 Department Instruction Vice President's Office Division Instruction Opening Date 05/18/2026 Closing Date 6/1/2026 11:59 PM Pacific Salary Level 21 Salary Schedule Range (From Step
- To) 1 to 14 Weekly Hours 40 Daily Work Schedule (Start
- Stop) Monday
- Thursday 8 am
- 5:30 pm; Friday 8 am
- 12 pm Contract Length 12 months Occupational Group Secretarial/Clerical Position Type R Regular Categorically Funded No # of Positions 1 DESCRIPTION BENEFITS JOB SUMMARY We have an exciting opportunity for an Administrative Associate III, VP/Instruction position located at our campus in Menifee, CA.
CONDITIONS OF EMPLOYMENT
This position serves District-Wide; applicants may be assigned to any district facility. Work hours and worksite locations are subject to change depending on department needs. A six-month probationary period must be successfully completed before the selected candidate is considered a permanent employee of the district. This position is in the California School Employees Association bargaining unit. For more information, please visit their website: http://www.csea.com/ ESSENTIALDUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements and duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class. Coordinates meetings Monitors, maintains and updates budget including expenditures, encumbrances and appropriations Maintains weekly and monthly calendars Schedules and coordinates appointments and meetings for the assigned administrator including room arrangements, food, mailings and preparation of materials Makes travel arrangements including plane, hotel and car reservations for conference attendance and prepares appropriate forms for approval Prepares and drafts responses to correspondence and reports, prepares and reviews reports, requisitions and confidential and statistical materials which require the use of some independent judgment Prepares, records and distributes agendas and minutes for meetings Collects, compiles and secures confidential faculty and student records or information Creates and maintains filing systems Receives check out forms, keys and parking permits Represents the associate dean/dean or project director when needed at college or community meetings Supports faculty by coordinating use of audio visual and computer usage as needed Orders and maintains office supplies Prepares purchase requisitions in accordance with approved procedures Keeps file of outstanding purchase requisitions and tracks status of orders Schedules maintenance and repair of equipment; processes work orders and follows-up Prepares class schedules Acquires and applies new computer technology for use in completing assigned tasks Prepares, processes and maintains faculty load and overload sheets Assists in coordinating the evaluation of part-time faculty, and coordinates evaluations performed by Department Chairs Screens visitors and incoming contacts and provides requested information, takes messages or redirects inquiries to other faculty and staff members or departments as appropriate Receives, sorts and distributes all incoming mail Provides coverage for the Office of Instruction as needed Performs other related duties as assignedKNOWLEDGE, SKILLS, AND ABILITIES
The incumbent must possess a thorough knowledge of: Correct English grammar, spelling, and punctuation Effective oral, and written communication Office methods, procedures and practices Operation of word processing/keyboarding, spreadsheets, college database, and budgeting software programs. The incumbent must possess the skills to: Work effectively as a team member Meet schedules and timelines Communicate effectively both orally and in writing Maintain documentation and records Handle multiple assignments simultaneously and set priorities based on customer needs The incumbent must possess the ability to: Coordinate many different duties, determine the relative importance of each, set deadlines and complete projects accordingly Learn quickly, independently interpret and apply a variety of complex academic and organizational policies and procedures Trace clerical processing errors Explain a variety of complex procedures and policies Perform complex secretarial work involving independent judgment, accuracy and speed Establish format and spatial relationships for correspondence, charts and reports using a typewriter, word processing, spreadsheet and/or database programs Prepare clear and concise correspondence of a routine nature Screen mail, telephone calls and visitors Perform arithmetic computations. Establish and maintain cooperative and effective working relationships with others, including those from a diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staffQUALIFICATIONS AND REQUIREMENTS MINIMUM QUALIFICATIONS
A high school diploma or GED; AND Four (4) years of general clerical work experience;INCLUDING
Two (2) years of professional experience in a support role to an administrator in a comparable institution Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.- To ensure a fair and compliant screening process, application materials must only include minimal personal information.