Christian High School Administrator, Part-time

Job title: Administrator, UrbanPromise Academy (part-time/ 20hrs weekly) Reports to: UPA Principal Vision The vision of UrbanPromise is to be a community in Christ of servant leadership and transformation, seeking a full life for all involved: urban youth, families, staff, and volunteers, in the neighborhoods of our city. Mission The mission of UrbanPromise is to equip urban youth through Christ with the skills necessary for academic success, life management, personal growth and servant leadership. Job purpose The UPA Administrator is responsible for ensuring that the day-to-day operational systems of UrbanPromise Academy run with consistency, integrity, and excellence. He/she manages the administrative processes that govern student attendance, academic accountability, scholastic infractions, and tuition collection. The Administrator serves as the operational backbone of the Academy — ensuring that data is accurate, families are informed, staff are supported, and policy is upheld — so that the Principal is freed to lead, develop staff, and advance the mission. Duties and responsibilities - Staff members are expected to strive for transformative quality in everything they undertake. • Foster Community in Christ ○ Engage in personal spiritual development (get a mentor, bible study, prayer and the like). ○ Participate in staff spiritual practice events (prayer, discipleship, bible study and the like). ○ Support and engage in safe practices. ○ Hold reporting staff accountable in UrbanPromise Wilmington's discipleship expectations. ○ Engage in professional development through staff retreats, training, and team building events. ○ Invest and support, through actions and attitudes, the UPW community. ○ Actively pursue UPW support raising goals through relationship development, support letters, fig trips and the like. ○ Have fun. • Manage School Operational Systems ○ Oversee and execute the daily attendance process across all platforms (Alma and Academy Systems) by 8:00 AM each school day. ○ Update lates, early dismissals, and excused absences in real time throughout the school day in accordance with Academy policy. ○ Contact families of absent or late students by 8:30 AM daily via call and text, communicating student count, policy reminders, and implications. ○ Monitor and input scholastic infraction (SI) data from Google Chat into Academy Systems daily by end of day. ○ Send weekly grades for all classes to students and families each Friday by 7:00 PM, including Achievement Session status and instructions. ○ Execute the full monthly tuition collection cycle: reminders, receipt management, balance updates, overdue notices, and enforcement. ○ Generate and distribute quarterly report cards in Alma — both physical copies and digital via family portal. ○ Maintain accurate, up-to-date records across all systems: Alma, Academy Systems, grade sheets, and tuition spreadsheets. • Enforce Student Accountability Policy ○ Apply the full attendance policy framework: assign lunch detentions at every 2 unexcused lates, coordinate agreement meetings at 5, 6, and 7 unexcused absences. ○ Coordinate and attend agreement meetings with families, the Principal, Dean of Students, and Family Group Leader within prescribed timelines. ○ Hold students in office when policy requires — at 5+ unexcused absences without a meeting scheduled, or at 7+ days of unpaid tuition without a principal meeting. ○ Enforce the Achievement Session process for students reaching 5+ scholastic infractions in a week: notify families, track progression, and escalate Week 3 students to the Director. ○ Enforce the Help Session process for students with grades below 70 or 5+ SIs in a week: notify families, track status, and communicate exit criteria. ○ Maintain clear records of all policy enforcement actions, escalations, and meeting outcomes. • Communicate with Families and Students ○ Serve as the primary point of contact for family communication related to attendance, grades, scholastic infractions, and tuition. ○ Contact families by call, text, and email according to the communication timelines established in Academy policy. ○ Ensure families respond to all Achievement Session and Help Session notifications — escalate to phone call when text or email goes unanswered. ○ Communicate tuition expectations, balances, payment methods, and overdue notices to families monthly. ○ Maintain a tone of partnership in all family communications — the goal is parental investment in student success, not compliance alone. • Support and Communicate with Staff ○ Communicate attendance flags (4, 5, 6, or 7 unexcused absences) to all staff via Signal promptly when thresholds are reached. ○ Prepare and present a written SI and attendance summary at each weekly staff meeting: who is on Achievement Session, how many weeks remaining, who is approaching thresholds. ○ Communicate Help Session rosters to all staff each week: who is on, why, and for how long. ○ Coordinate with teachers on grade submission deadlines and escalate missing grades to the AP or Principal before Friday distribution. ○ Partner with Mr. Manley and/or Ms. Wurmbach on Alma report card generation and training as needed. • Supervise and Develop Support Staff ○ Directly supervise support staff, providing clear expectations, consistent feedback, and regular check-ins. ○ Ensure the Admin Duty Aid process systems are being executed accurately and on schedule — daily, weekly, and monthly. ○ Train and onboard new support staff using existing process documentation as the baseline. ○ Identify gaps or breakdowns in operational systems and develop solutions in partnership with the Principal. ○ Model excellence, integrity, and servant leadership in all administrative work. • Strive for Best Practices ○ Continuously evaluate the consistency and effectiveness of administrative systems using data trends (attendance rates, tuition collection rates, SI patterns, Achievement Session recidivism). ○ Recommend improvements to processes, tools, and communication protocols based on observed outcomes. ○ Ensure that all administrative systems reduce dependence on any single individual and can function with a substitute or backup. ○ Research and apply best practices in school administration, student accountability, and family engagement.

Pay:

$16,000.00 - $20,000.00 per year

Work Location:

In person