BOARD CLERK / SUPERINTENDENTS SECRETARY

Job Title :

Board Clerk/Superintendent's Secretary Department:

District Service Center Reports to:

Superintendent FLSA Status:

This is an non-exempt, 12-month position with salary placement in accordance with the District's Classified Salary Schedule. The position includes accrued vacation leave, one (1) sick day per month, and four (4) personal leave days annually. This position includes a comprehensive benefits package, including medical, dental, and vision insurance; participation in the Public Employee Retirement System of Idaho (PERSI).

Contact Information:

Jeannie Coulson Phone:

(208)436-4727 ext.1107

Email:

jcoulson@minidokaschools.org

JOB GOAL

The principal function of the Board Clerk/Superintendent's Secretary is to perform journey level secretarial and advanced administrative support work for the Board of Trustees and Superintendent of Schools. At this level, there is a cross-over between general clerical work in support of general office functions to more complex and less routine work of a secretarial nature. The principal duties of this class are performed in a general office environment.

QUALIFICATIONS

Acceptable Qualifications:

High school diploma or GED equivalency required and advanced business training preferred; Three years secretarial experience preferred; Notary Public certification required.

Knowledge of:

Idaho Code and District policies regarding public meetings and elections; Customer service procedures, techniques, and objectives; Current office practices and procedures; Accounting, cash handling, and record keeping practices and procedures; Principles and procedures of financial record keeping and reporting; English grammar, spelling, and punctuation.

Ability to:

Learn District programs, policies, procedures and processes sufficiently to convey related information to the public and other District staff; Operate standard office equipment and a personal computer and job-related software applications for word processing, spreadsheets, and other required applications; Maintain records efficiently and accurately and to prepare clear and concise reports; File and maintain complex Department records; Prepare accurate and grammatically correct written reports, meet state and/or federally mandated deadlines and prepare and maintain required records, logs, reports, and documentation; Establish and maintain effective working relationships with other District employees, supervisory personnel, state and local elected officials and the public; Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner; Maintain office, District, and individual confidentiality.

ESSENTIAL

DUTIES and

RESPONSIBILITIES

(may vary by assignment): Prepares meeting agendas, takes and transcribes minutes, reports or other information; Compiles data and information to prepare complex documents, statistical, graphic and other reports; Prepares memos, letters, reports and other documents on behalf of and directed to the School Board and Superintendent; Ensures school elections are conducted according to Idaho Code; Prepares and directs publishing of Board and levy legal notices concerning School District business; Posts notice of public meetings; Performs secretarial/administrative assistant duties for Superintendent; Conveys data and/or responses to staff, the public, other departments and District employees; Maintains District online Policy Manual; Maintains files, data and other information and conducts basic research and analysis on special projects; Maintains departmental records, plans, manuals and standard operating procedures; Coordinates and schedules various meetings or programs related to School Board and District functions and arranges for physical requirements; Makes School Board travel arrangements; Plans and organizes annual Retirement Banquet; Plans and organizes annual Teacher/Employee of the Year banquet; Maintains Open Enrollment requests; Maintains complete confidentiality, within guidelines, of all District information; Responds to requests for information; Assists general receptionist, general office and clerical support, including answering telephone and in-person inquiries, routing calls to appropriate staff, distributing mail, and maintaining office supplies; Performs all work duties and activities in accordance with District policies, procedures and safety practices. Performs other duties as assigned. Essential Physical Abilities The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to communicate effectively on the telephone and in person and hear sounds within the normal range of conversation; prepare and review documents and process them in a prescribed order and organize documents and materials; operate a keyboard or type, handle materials, and operate standard office equipment; lift or move objects that weigh up to 30 lbs; and to work in an office environment. Jobs in this class require performing repetitive hand movement in gripping, fingering and hand/wrist/arm movements. Related job tasks may require, with or without reasonable accommodation, walking, standing, sitting, lifting, stooping, squatting, kneeling, bending, crouching, pushing, grasping, and reaching.

CONDITION OF EMPLOYMENT

All classified employees of the Minidoka County School District #331, including those in this position, are "at will" employees, meaning employment may be terminated by either the employer or employee at any time for any reason, consistent with applicable state or federal law. This job description/classification specification does not constitute an employment agreement and is subject to change as the needs of the District and position requirements evolve. Employment is contingent upon Board approval, successful completion of a federal background check, and a pre-employment drug-free workplace screen. The "at will" policy can only be altered if authorized in writing and approved by the Board of Trustees of District 331.

BOARD CLERK / SUPERINTENDENT'S SECRETARY 4.2 4.2

out of 5 stars 310 10th St, Rupert, ID 83350 $23.32 - $31.56 an hour - Full-time Minidoka County School District 6 reviews $23.32 - $31.56 an hour -

Full-time Job Title :

Board Clerk/Superintendent's Secretary Department:

District Service Center Reports to:

Superintendent FLSA Status:

This is an non-exempt, 12-month position with salary placement in accordance with the District's Classified Salary Schedule. The position includes accrued vacation leave, one (1) sick day per month, and four (4) personal leave days annually. This position includes a comprehensive benefits package, including medical, dental, and vision insurance; participation in the Public Employee Retirement System of Idaho (PERSI).

Contact Information:

Jeannie Coulson Phone:

(208)436-4727 ext.1107

Email:

jcoulson@minidokaschools.org

JOB GOAL

The principal function of the Board Clerk/Superintendent's Secretary is to perform journey level secretarial and advanced administrative support work for the Board of Trustees and Superintendent of Schools. At this level, there is a cross-over between general clerical work in support of general office functions to more complex and less routine work of a secretarial nature. The principal duties of this class are performed in a general office environment.

QUALIFICATIONS

Acceptable Qualifications:

High school diploma or GED equivalency required and advanced business training preferred; Three years secretarial experience preferred; Notary Public certification required.

Knowledge of:

Idaho Code and District policies regarding public meetings and elections; Customer service procedures, techniques, and objectives; Current office practices and procedures; Accounting, cash handling, and record keeping practices and procedures; Principles and procedures of financial record keeping and reporting; English grammar, spelling, and punctuation.

Ability to:

Learn District programs, policies, procedures and processes sufficiently to convey related information to the public and other District staff; Operate standard office equipment and a personal computer and job-related software applications for word processing, spreadsheets, and other required applications; Maintain records efficiently and accurately and to prepare clear and concise reports; File and maintain complex Department records; Prepare accurate and grammatically correct written reports, meet state and/or federally mandated deadlines and prepare and maintain required records, logs, reports, and documentation; Establish and maintain effective working relationships with other District employees, supervisory personnel, state and local elected officials and the public; Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner; Maintain office, District, and individual confidentiality.

ESSENTIAL

DUTIES and

RESPONSIBILITIES

(may vary by assignment): Prepares meeting agendas, takes and transcribes minutes, reports or other information; Compiles data and information to prepare complex documents, statistical, graphic and other reports; Prepares memos, letters, reports and other documents on behalf of and directed to the School Board and Superintendent; Ensures school elections are conducted according to Idaho Code; Prepares and directs publishing of Board and levy legal notices concerning School District business; Posts notice of public meetings; Performs secretarial/administrative assistant duties for Superintendent; Conveys data and/or responses to staff, the public, other departments and District employees; Maintains District online Policy Manual; Maintains files, data and other information and conducts basic research and analysis on special projects; Maintains departmental records, plans, manuals and standard operating procedures; Coordinates and schedules various meetings or programs related to School Board and District functions and arranges for physical requirements; Makes School Board travel arrangements; Plans and organizes annual Retirement Banquet; Plans and organizes annual Teacher/Employee of the Year banquet; Maintains Open Enrollment requests; Maintains complete confidentiality, within guidelines, of all District information; Responds to requests for information; Assists general receptionist, general office and clerical support, including answering telephone and in-person inquiries, routing calls to appropriate staff, distributing mail, and maintaining office supplies; Performs all work duties and activities in accordance with District policies, procedures and safety practices. Performs other duties as assigned. Essential Physical Abilities The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to communicate effectively on the telephone and in person and hear sounds within the normal range of conversation; prepare and review documents and process them in a prescribed order and organize documents and materials; operate a keyboard or type, handle materials, and operate standard office equipment; lift or move objects that weigh up to 30 lbs; and to work in an office environment. Jobs in this class require performing repetitive hand movement in gripping, fingering and hand/wrist/arm movements. Related job tasks may require, with or without reasonable accommodation, walking, standing, sitting, lifting, stooping, squatting, kneeling, bending, crouching, pushing, grasping, and reaching.

CONDITION OF EMPLOYMENT

All classified employees of the Minidoka County School District #331, including those in this position, are "at will" employees, meaning employment may be terminated by either the employer or employee at any time for any reason, consistent with applicable state or federal law. This job description/classification specification does not constitute an employment agreement and is subject to change as the needs of the District and position requirements evolve. Employment is contingent upon Board approval, successful completion of a federal background check, and a pre-employment drug-free workplace screen. The "at will" policy can only be altered if authorized in writing and approved by the Board of Trustees of District 331.