Principal Office Assistant

Jobs › South Yarmouth, MA › Principal Office Assistant Town of Yarmouth Principal Office Assistant South Yarmouth, MA Apply The Town of Yarmouth is searching for a strong administrative professional to join our Town Clerk\'s Division! The Principal Office Assistant performs administrative work & clerical work as needed to support the operation of the Town Clerk\'s office & Finance Department, including the Treasurer/Collector Division as needed. This position performs a wide variety of specialized clerical procedures which may involve factual research, analysis, &/or calculations related to vital records, elections, records retention & management, sticker sales & code enforcement collection. Examples of position specific duties include: Certifying & issuing various vital records including but not limited to marriage licenses, death certificates, & birth certificates Issuing dog licenses, beach, & disposal stickers Processing census records Processing & recording voter registration materials Assisting with all manner of election & town meeting related matters including acting as the assistant to the Board of Registrars Processing various permanent records for the Town including decisions of various boards & commissions including but not limited to Zoning Board of Appeals, Planning Board, & Old King\'s Highway Preparing documents & other information Processing bi-weekly Payroll for division Processing Accounts Payable & Accounts Receivable for division Assists the public, town, & vendors with a variety of routine information via telephone, email & in-person Assist with Procurement duties of department Assist in preparation of annual budget & weekly oversight of department budgets in MUNIS Coordinate Personnel Actions with the Human Resources Department, including election worker employee maintenance This position requires excellent customer service skills, an understanding of the functions of various Town departments, & the understanding of when to escalate or refer matters to a supervisor or another division/department. Performs other duties normal & customary to a Town Clerk\'s Office.

RECOMMENDED MINIMUM QUALIFICATIONS

High school degree, including or supplemented by courses in bookkeeping, office software & office administration. Associate?s degree preferred. Prior experience in a municipal or related field with 3 years? experience working in direct contact with the General Public in a fast-paced environment; or any equivalent combination of education & experience. Experience with software packages such as

MUNIS, FOIA

Direct, OpenGov, & point of sale software a plus. Notary Public Commission is also a plus.

JOB ENVIRONMENT

Physical requirements include minimal physical effort in performing duties under typical office conditions. Ability to use a keyboard & calculator & view a computer screen for extended periods. Occasionally required to move boxes or lift files up to 20 pounds. Active Filters Principal Office Assistant South Yarmouth, MA Clear All Apply