Staff Assistant

GENERAL REQUISITION INFORMATION EEO

Statement:

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity. Read the full statement. Job Title Staff Assistant Job Grade AB14H Division Academic Affairs College/Dept College of Communication, Fine Arts & Media Department School of Music Requisition Number 2026-00253 FTE (full-time equivalency) 100 Work Schedule 8-5 M-F some variables Does the position provide the opportunity to work Remotely/Telecommuting? No remote/telecommute opportunity Appointment Term 12- 12/12 months Is this position essential personnel according to the inclement weather policy? No Pay Information $45,000-$49,000 Pay Schedule Hourly FLSA Designation Non-Exempt Position Summary The Staff Assistant for the School of Music provides administrative support and assistance for the Director, faculty, staff and students of the School. Duties include but are not limited to understanding departmental, college and UNO policies and procedures as they pertain to this position. This includes managing/monitoring budgets; preparing and processing departmental documents (invoices and other transactions) in SAP and Ariba; reconciling UNO procurement cards; processing part-time hiring including adjuncts and student workers; arranging travel through Concur (booking flights/hotels) for guests, candidates and students; entering course scheduling in CLSS and monitoring course schedules; distributing information to faculty/students/UNO constituencies; maintain files; order supplies and other duties as assigned. This position has frequent interpersonal interactions with all levels of UNO administration, faculty, staff and students. This position requires exceptional communication and organizational skills.

Job Duties Responsibility Area:

Duties & Responsibilities Duties:

Provides administrative support and assistance for the School of Communication Director, faculty, staff and students. This includes understanding and adhering to departmental, school, college and UNO policies and procedures as they pertain to this position. 40% Manage and monitor budgets, prepare and process departmental invoices and other transactions in SAP and Ariba. Reconcile UNO procurement cards. Prepare end of month budget reviews for applicable cost centers ensuring stability and correct postings. 35% Processing part time hiring of adjuncts including credentialing; seasonal contracts and PAF's. Processing student workers within the various areas of Music. 15% Arranging travel through Concur (booking flights/hotels) for guests, job candidates, and students. Processing Visiting Personnel Forms for stipends; setting up Vendors and RPF's as needed. 5% Entering course information via CLSS. Monitor enrollment as necessary for adding courses. 5% Percentage Of Time 100

Essential Function:

No Required and Preferred Qualifications Required Education High school diploma or equivalent. Required Experience At least five years of office experience with knowledge of Microsoft Office suite and other related software. Experience with budgets. Ability to take on a wide variety of projects; prioritize tasks; knowledge of UNO systems & processes; exceptional communication and organizational skills.

Required License/Certification NA Required Additional Qualifications:

NA Preferred Education NA Preferred Experience Prefer knowledge of UNO systems & processes.

Preferred License/Certification NA Preferred Additional Qualifications:

NA Compliance Requirements Credit Check No Motor Vehicle Licensing Validity Check No Pre-employment Physical Request and Assessment No Drug Screen No