Preschool Office Administrator

Join our warm and welcoming school community! We are seeking a highly organized, friendly, and detail-oriented Office Administrator to support the daily operations of our preschool. This role is perfect for someone who enjoys working in a collaborative environment and being a key point of contact for families, staff, and visitors.

Key Responsibilities Reception:

Greet visitors and answer incoming calls, responding to inquiries and providing helpful information to families and staff.

Documentation:

Prepare reports, memos, and manage student tuition invoicing using Procare and Microsoft Office tools.

Information Management:

Maintain accurate physical and electronic filing systems to ensure organized and up-to-date records.

Specialized Tasks:

Manage accounts payable and accounts receivable through the Procare system and handle bank deposits.

Required Skills & Qualifications Communication:

Excellent verbal and written communication skills for interacting with parents, staff, and visitors.

Organization:

Strong attention to detail with the ability to prioritize tasks and adapt in a fast-paced environment.

Technical Proficiency:

Working knowledge of Microsoft Office Suite (Word, Excel), office equipment, and general office procedures. Experience working with Procare system is preferred.

Interpersonal Skills:

Professional, friendly demeanor with the ability to work effectively as part of a team. Flexibility! Experience & Education High school diploma required, associate's or bachelor's degree preferred 1-3 years of administrative or office experience Prior experience in a school, preschool, or childcare setting strongly preferred Customer service or front desk experience preferred Join us in creating a warm, organized, and engaging preschool environment where every day counts! This paid position offers a chance to develop your administrative expertise while making a meaningful difference in early childhood education.

Work Location:

In person